Administrative Assistant

Job Title

Assist residents and visitors to Brewster Place. Provide organizational and clerical support to the executive team and needs of the Redwood building.

Key Responsibilities / Duties :

• Greet residents and visitors along with directing them appropriately. Customer service - helping with copies, work orders, stamp purchases, and locating personnel.
• Provide administrative support to the executive team. Complete general clerical duties including but not limited to scanning and copying documents. Maintain petty cash account. Coordinate office supply purchasing. Process both internal and external mail. Assist postal workers with resident mail needs.
• Coordinate maintenance of office equipment (copier / printer / fax machine and postage equipment) and maintain appropriate supply levels for office equipment.
• Make room set-up and catering reservations for residents and resident family functions using public calendar software.
• Other duties as assigned.

The most significant duties have been included in this description. This does not preclude the assignment of occasional additional or developmental duties. The organization reserves the right to modify this job description as needed to accurately reflect duties assigned.

Schedule :

Monday through Friday

8 : 00AM to 5 : 00PM

Qualifications

Requirements : Education :

High School plus Specialized Training

Experience : 1-3 years

Certification : N / A

Any preferred education / skills / certifications :

Prior clerical experience, computer skills, exceptional customer services ability, organizational skills, ability to focus on multiple tasks