Facilities Coordinator - Full Time - Day

Facilities Coordinator

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

Come join our amazing team here at Hackensack Meridian Health! We offer excellent benefits, scheduling flexibility, tuition reimbursement, employee discounts, and much more.

The Facilities Coordinator is responsible for coordinating real-time for emergencies, complaints, or services that need to be provided. Provides administrative and clerical support to the department.

Responsibilities

A day in the life of a Facilities Coordinator at Hackensack Meridian Health includes :

• Coordinates and monitors workflow of mechanics through dispatch : Coordinates work orders through dispatch, SMS, and email work orders from incoming calls to the Plant Ops hotline. Makes decisions quickly. Has good understanding of technical aspects of the Plant and Hospital.
• Coordinates / attends meetings : Attends all Plant Operations Staff meetings to take minutes and attendance. Coordinates these meetings (location, equipment, distributes agenda, and minutes packets). Meetings are planned and carried out with little or no supervision. Ensures that training for all team members is scheduled whether in-house or off campus. Responsible for the management of expenses and any necessary equipment that may be required.
• Coordinates / oversees completion of annual requirements : Coordinates and oversees completion of annual requirements for Plant Operations Staff (Annual Basic Training, PPD tests, etc.). Data is collected in a timely and accurate manner and forwarded to appropriate persons within HR and Employee.
• Documentation : Responsible for securing, maintaining, and updating all licenses and certifications. Documents are updated as needed. Types memos, documents, and / or reports. Collects data and forwards to appropriate sources. Documents are formatted appropriately with minimum errors and within the appropriate time frame.
• Policy & Procedure Manual : Assist in the review and revisions of the Departmental Policy and Procedure Manual on an annual basis. Direct management inspection of the Departmental Policy and Procedure Manual.
• Project Management : Evaluates workload and prioritizes projects with Management. Communicates with Department / Nurse Managers on tentative time frames. Meets project completion targets.
• Provides management support : Provides back-up support as needed when management is not available. Coordinates vendors and supplies in the absence of management in order to ensure goods and services scheduled will be processed in a timely manner.
• Schedules : Schedules appointments, maintains calendars, and arranges meetings. Appointments are kept accurately.
• Supply coordination : Supply coordinator which entails the monitoring and tracking of all department purchases. Ensures purchases are approved. Researches prices. Searches for replacement items through the internet. Maintains monthly vendor expense reports.
• Telephone Management : Answers telephone, screens calls, provides phone support, and relays messages to the appropriate parties. Calls are always answered courteously and timely. Always uses good judgment in screening calls. Directs calls to the appropriate source.
• Travel Management : Makes complete travel arrangements and prepares expense reports. Travel arrangements and expense reports are handled in a timely and accurate manner.
• Vendor contact / coordination : Responsible for contacting appropriate vendors for prompt service of malfunctioning equipment and monitors that service is prompt. Also tracks annual service agreements and monthly / quarterly billing. Coordinates vendors in response to a given need.
• Other duties and / or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required :

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Compensation Starting at $22.77 Hourly HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to :

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts. In addition to our compensation for full-time and part-time (20+ hours / week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

Hackensack Meridian Health (HMH) is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.