Payroll & Accounting Specialist

About ddms We’re a team of builders—smart, collaborative, and always striving to get better. Our core values are : Always Take the High Road Five-Star Quality United Courageous Innovation Nimble We support each other through positivity and teamwork, and we’re looking for someone who shares that spirit. If you are looking to join a team of high-performing colleagues in a team-oriented environment, this opportunity may be a fit! ddms is made up of some of the brightest environmental professionals, chemists, database managers, certified GIS analysts, software engineers, and cartographers obsessed with extracting the deep insights hidden within environmental data. Role Overview The Payroll & Accounting Specialist will be a key member of the Finance team, responsible for processing biweekly payroll for all employees and supporting various administrative functions. This role also provides support to the Human Resources team, contributing to a collaborative environment between Finance and HR. This role provides you with the opportunity to be the payroll expert for the company while offering a variety of other accounting and human resources duties as well. This position will also provide you with the opportunity to utilize technology (ADP) to build automations into your work processes and support reporting for the Finance and HR teams. This is a full-time hybrid position, with the requirement to work on-site in St. Paul at least three days a week. Key ResponsibilitiesProcess biweekly payroll accurately and on time using ADP Workforce Now. Maintain compliance with multi-state tax requirements. Ensure accurate and comprehensive payroll documentation, including maintenance of personal data, leave plans, benefit deductions, earnings, tax withholdings, and other miscellaneous deductions. Serve as the subject matter expert for all time and attendance system processes and procedures, with a thorough understanding of related pay benefits and policies. Generate and audit payroll reports; manage the maintenance, filing, and storage of all records. Support monthly invoicing process and other financial workflows. Use Deltek Vantagepoint for timekeeping, reporting, and project support. Serve as a friendly point of contact to employees and external contacts as needed. Collaborate with HR team and assist with HR administrative tasks (e.g., onboarding, compliance tracking). Support maintenance of office supply levels, food order coordination, and other workspace needs. Ensure succession planning and backup coverage for payroll and other responsibilities, enabling time off and continuity. Stay informed on federal and multi-state labor laws and regulations related to payroll to ensure company compliance. QualificationsExpertise in processing multi-state payroll Experience with ADP Workforce Now highly preferred Strong knowledge of federal, state, and FICA payroll tax regulations 5+ years of relevant experience Familiarity with project billing, professional services, or consulting industry is a plus Strong communication skills—clear, kind, and professional Organized, detail-oriented, and proactive Familiarity with Deltek Vantagepoint is a plus Able to work independently and as part of a team Location : This is a full-time hybrid position. This role is required to work onsite 3 days / week at our office in St. Paul, MN. Compensation : The annual salary for this position ranges from $60,000 – 70,000, commensurate with experience and qualifications. Benefits : We offer a comprehensive benefits package that includes medical and dental insurance, access to both short-term and long-term disability coverage, and a robust retirement plan. Employees also enjoy generous paid time off (PTO) and volunteer time off (VTO) to support community engagement and personal well-being. Equal Opportunity Employer : ddms is an equal opportunity employer. ddms provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.