Human Resources Representative Leave of Absence

Human Resources Representative

The LOA, Human Resources Representative will provide leave of absence administration; policy and PTO coordination; as well as supporting workers compensation, benefits administration, and HR policy implementation. This is a hands-on position that will be involved in a wide-range of responsibilities and activities. Reporting to the LOA Supervisor, the LOA - HR Representative shall be the first point of contact for employee-related matters to LOA policies.

Duties and Responsibilities :

• Coordinate and manage leave of absence requests, coordinate efforts towards the designation of all claims.
• Be the point of contact for employees inquiring about how to start a leave of absence and providing them with information to file leaves with Third Party Administrator
• Collaborate with Third Party Administrator. Gather relevant data as requested for all hearings, arbitrations, and subpoena requests
• Process and effect employee LOA Pay and Benefits Forms
• Provide assistance to employees to file LOA claims
• Monitor LOA claims in iSight portal and TPA emails in leaves inbox to obtain information on new and existing leaves being filed.
• Run and access reports in HRIS System and iSight portal to maintain all data updates
• Update and maintain EE's HRIS System profiles to accurately show their status
• Maintain digital folders for each EE on leave and documenting conversations with EEs, Leave administrator and / or STD administrator.
• Prepare and process payroll spreadsheet / timesheets each pay period and submit to Payroll Dept.
• When WC LOA applicable, collaborate with WC team to coordinate supplemental pay for EE
• Communicate with ER team and field supervisors to ensure coordination of returning EE
• Communicate with Payroll and IT departments to turn on / off access to systems when going / returning from leave
• Work closely with ER team to get timely updates to program leaders about EE on leave
• Perform project assignments as directed by HR management, including analysis of benefits programs and LOA claim trends, and other HR initiatives as may be needed
• Provides back up for Workers Compensation and Benefits management, is a resource for HR Service team.
• Provide assistance to EEs calling the Benefits Line

Essential Duties :

Qualifications : Requirements :

Education :

Experience :

Preferred Qualifications :

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.