Project Controls Specialist II

Location(s) :

• Encinitas Practice / Department : Operations Management Internal Title : Project Controls Specialist II Work Environment : Hybrid Compensation : $31.25-$35.05 hourly
• Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
• Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States.
• Our work has been recognized by leading industry organizations , and we’ve been honored with multiple national Top Workplace Awards.
• Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
• Learn more about our award-winning culture , the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.
• Who You Are As an employee-owner , you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
• Like all Dudekians, you are curious and solution-oriented , with the ability to adapt quickly to changes and approach challenges with a spirit of innovation .
• How You’ll Make an Impact We are seeking a Project Controls Specialist to assist project managers and project accountants with general tasks associated with day-to-day execution and management of projects.
• The ideal candidate is thorough, organized, attentive to detail, adept at moving between many small tasks during the course of a day, and a positive, supportive presence in a variety of project teams.
• This is not a project management position or a project accounting position, but the employee will overlap with both of those roles at the company.  Duties and Responsibilities Assist with new project budgeting and setup Work with Project Managers to prepare budget and work breakdown structure Work with Project Managers to review specific contract terms i.e., restricted reimbursables, travel requirements, custom rates, invoicing requirements, etc.
• Work with Project Accountants to set up contract records and amendments in Deltek Vantagepoint Assist with ongoing management of projects and as-needed contracts Preparation of necessary contract administration documentation (adding new staff, subcontractor participation, etc.) Track / assist with preparation of contract task orders, change orders, expiration dates, budgets, and expenditures Review and monitor financial performance of project Assist with monthly project financial reviews; identify necessary corrections Review labor and expense postings and adjust as necessary per terms of agreement and scope of work Provide invoice support including preparation of monthly invoice breakdown and all required invoice backup; track invoice payments; monitor release of subcontractor payments per contract terms Work closely with project accountants to ensure that all client invoice requirements are met Interface with client on invoice status and requirements, as needed Lead / help facilitate project meetings as necessary and follow up on administrative and project management-related action items Maintain document management system on a per project / program basis (SharePoint / MS Teams / Server) Assist Project managers in any other tasks as needed to support a project or program Assist in process improvements / management efforts Support Project Managers in the management of subcontracts.

Prepare procurement forms for subcontract initiation Lead subcontractor invoice review process; obtain Project Manager approval, track approval process, and track payment coordination Track budget, expenditure, and contract term for subcontracts Initiate term extensions and closures of subcontracts when appropriate Other duties and responsibilities :

Understanding of budgets, costs, and project lifecycles in the professional consulting environment Working knowledge of Microsoft Office with excellent capabilities in MS Excel Preferred Qualifications Strong analytical skills Knowledge of project management processes Knowledge of finance and accounting Experience with MS Project Experience with Deltek Vantagepoint or Deltek Vision Experience using MS Teams and SharePoint for project delivery (collaboration, file management, task management, etc.) Compensation :

This job requires the following :