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Bilingual Real Estate Transaction Coordinator

Bilingual Real Estate Transaction Coordinator

Pemberton Real EstateEdina, MN, US
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Job Description

Job Description

Real Estate Transaction Coordinator - Spanish Speaking

As a Transaction Coordinator, you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You’ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.

Compensation : $50,000+ yearly

Responsibilities :

Document Management & Review

  • Receive submission forms and signed documents from agents.
  • Review documents for missing dates, signatures, and compliance issues.
  • Upload and organize documents in Skyslope and A-Frame for broker review and tracking.
  • Prepare amendments / addenda using templates or agent direction and send for signature.
  • Send signing requests for missing signatures or non-customized documents.

Deadline Tracking & Communication

  • Identify transaction deadlines (e.g., inspection, financing, HOA review) and send calendar invites and email reminders to agents.
  • Follow up with agents, parties, and lenders to ensure contingencies and deadlines are met.

    • Client Support

  • Call clients to introduce yourself as an additional resource for their transactions.
  • Send TrustFunds information and inspector lists (buyers only) when requested.
  • Coordinate appraisal scheduling and group text with the agent and client if the appraisal is “good.” If not, notify the agent directly.
  • Assist in scheduling inspections and confirm earnest money (EM) is paid.

    • Pre-Closing Preparation

  • Confirm inspection amendment work is completed, and paid receipts are provided.
  • Request missing documents and ensure the file is complete one week before closing.
  • Confirm the closing has been scheduled with all parties.

    • Post-Closing Tasks

  • Submit the settlement statement and check to Skyslope for processing.
  • Text clients to request 5-star reviews using agent-provided review links.

    • Other Responsibilities

  • Coordinate listing status changes for listings.
  • Address broker compliance issues and communicate updates to agents.
  • Manage the distribution of amendments or additional documents to all parties.

    • Qualifications :

    What We’re Looking For :

  • Fluent in written and verbal communication.
  • Exceptional attention to detail and organizational skills.
  • Strong communication skills for interacting with agents, clients, and third parties.
  • Proficiency with real estate transaction platforms (e.g., Skyslope, A-Frame) is preferred.
  • Ability to work independently and meet deadlines in a fast-paced environment.
  • Real estate or administrative experience is a plus.

    • About Company

    Founded with a vision to reimagine real estate, PembertonRE is now one of Minnesota’s leading independent brokerages.

    Built on a foundation of $700M+ in closed sales, multiple industry recognitions, and a model that integrates title, mortgage, insurance, and marketing services under one roof, Pemberton Real Estate delivers unmatched value for both clients and agents.

    Our philosophy is simple : clients first, always. From personalized strategies to innovative systems, we ensure a seamless experience from listing to closing. For agents, our brokerage provides the tools, leadership, and opportunities to grow beyond limits.

    At Pemberton Real Estate, we’re more than a brokerage—we’re a community committed to excellence, integrity, and helping people feel at home, wherever life takes them.

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    Real Estate Transaction Coordinator • Edina, MN, US