Office Assistant

Job Description

Job Description

Salary : Negotiable

GMA Interventions is seeking an Office Assistant. This is a full-time up to 40 hours per week position, weekdays with some Saturdays.

Responsible for all general secretarial duties :

• Meet & greet consumers in a courteous and professional manner; Obtain information regarding needed services in a confidential manner;
• Answer telephone in a courteous and professional manner and relay prompt, accurate messages to appropriate staff, Maintain confidentiality at all times.
• Ensures pleasant and clean surroundings.
• Maintains / updates all filing.
• Responsible for ensuring all copies of all forms are available
• Provides client telephone screenings and intakes.
• Provides support to the professional staff as needed, including mailing functions.
• Responsible for receiving and recording payments.
• Responsible to make client reminder calls.
• Responsible to run monthly reports as needed.
• Enters demographic data and gathers data.
• Responsible for completing all clients filing, initial auditing of client charts, tracking units on a daily basis.
• Responsible for preparing and faxing out monthly / weekly reports and letters to probation officers / referral sources.
• Responsible for all client intake procedures, screening, ensuring client scheduling according to funding source requirements. (ensuring that client funding / fees are established prior to sessions).
• Making sure all paperwork is in files and signed by clinician, client.
• Making sure that files are put together properly and all necessary paperwork has been pulled (30 / 90 day reviews, monthly reports etc.).
• Responsible for preparing daily logs
• Responsible to know and follow the Health and Safety procedures of the agency.
• Ensure that closed charts (brief case closings and discharges) are taken logged and filed properly.
• Update client information at each visit.
• Make sure clients insurance information is correct, send to billing for verification.
• Ensure all required information is scanned into the EMR on a daily basis.

EXPERIENCE AND QUALIFICATIONS :

Bilingual in Spanish a plus.

Job Types : Full-time

Benefits Full-Time

Benefits Part-Time