Human Resources Assistant (Administrative Assistant IV)

Job Announcement

Are you currently searching for a new career opportunity? The Juvenile and Domestic Relations District Court (JDRDC) is offering an exciting opportunity to join our HR / Payroll team.

Contributes as a key member of the Human Resources (HR) section. Processes, audits, and reconciles online time and attendance. Research payroll discrepancies and corrects them. Processes personnel action requests and position control forms related to employment actions and position status. Works with hiring managers throughout the onboarding process. Ensures that criminal background checks are completed. Orients new employees and makes certain that all employment paperwork is properly done. Monitors deadlines for probationary and focal evaluation due dates and notifies supervisors of deadlines, providing support and assistance as needed. Answers questions from employees and supervisors relating to payroll, performance evaluations, benefits, and other human resources issues within the position's responsibilities.

Consults with HR manager regarding interpretation of laws, policies, procedures, and regulations to department staff. Processes employment verifications. Inputs data in FOCUS HCM and queries the system to produce requested information and reports. Develops and maintains basic databases and spreadsheets to track personnel information. Collects, evaluates and audits completed hiring process packages. Provides administrative support for human resources programs. Maintains personnel files and supports agency in a variety of critical, confidential, complex, and time-sensitive Human Resources administrative tasks. Works on special projects, as assigned.

This position performs in the assigned functional areas of general administrative support, and human resources and / or payroll.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties

• Reviews and approves disbursement forms;
• Recommends changes to agency / work unit administrative policies, procedures and methods;
• Uses existing spreadsheets and databases to interpret and organize resource information;

Provides customized reports to analysts or others in the unit.

Fiscal Administration

Reviews and reconciles status reports.

Accounting

Audits clerical accounting procedures in other agencies.

Purchasing

May act as procurement card manager.

Scheduling & Coordinating for others

Participates in the planning and coordination of national and international meetings (e.g., reserves sites, meeting logistics, publicity.

Communication

Explains policies of the functional area (e.g., purchasing, travel, and leave).

Office Management

Notifies relevant individuals of work progress and inquires as to its status.

General Administrative

May supervise general administrative functions.

Receptionist / Public Contact

Interprets county rules & regulations to employees, management, and the public using discretion as to proper application.

Word Processing / Typing

Serves as unit expert or lead over other clerical / administrative positions.

Information Systems / Software

May supervise.

Reports

Determines report format and elements.

Payroll

Prepares and / or supervises preparation of complex payroll (e.g., shift differential, overtime, multiple grants, 56 hour workweek, FLSA).

Researches payroll issues (e.g., overtime, leave hours).

Interprets policies & procedures.

Personnel

Advises supervisor and provides information regarding HR policies and procedures.

Prepares diversity report.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Position may require knowledge of basic principles and methods of a technical or professional field.

Math Skills

Basic math skills.

Word Processing / Typing

Intermediate skills in use of applicable Microsoft Office Word.

PC Skills

Intermediate skills in the use of agency specific software applications.

Communication

Ability to communicate well through written and oral means.

Information Abilities

Ability to gather, integrate, and analyze simple data.

Interpersonal Abilities

Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting

Ability to perform data entry into Purchasing / Logistics Enterprise Resource Planning systems and / or Financial Enterprise Resource Planning systems in at least five functions.

Personnel and Payroll

Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).

Executive Assistance

Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

EMPLOYMENT STANDARDS :

Any combination of education, experience, and training equivalent to the following :

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES REQUIRED :

NECESSARY SPECIAL REQUIREMENTS :

The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS :

PHYSICAL REQUIREMENTS :

Ability to lift up to 15 pounds. Ability to operate keyboard driven equipment. Job is generally sedentary in nature. Must effectively communicate with others both in written form and verbally. Visual activity is required to read data on computer monitor. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE :

Panel interview and may include a practical exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian / Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce?

Reasonable accommodations are available to persons with disabilities during application and / or interview processes per the Americans with Disabilities Act. TTY?703-222-7314. DHREmployment@fairfaxcounty.gov. EEO / AA / TTY.

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Requisition 25-01797