FISCAL ASSISTANT II - 64081113

Fiscal Assistant II - 64081113

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

This position will work closely with their supervisor, Operations & Management Consultant I SES, this position is responsible for complex accounting and financial records performing independent clerical-accounting work in Hendry and Glades as a shared employee. Incumbent will assist with Purchasing using MyFlorida Marketplace (AOD) for Hendry / Glades Counties.

Change Fund / Accounts Receivable

Audit the daily collection of all funds received from CHD. Ensure that cash is reconciled, and appropriate action taken to correct any discrepancies found.

Complete summary reports by service and clinic daily. Ensure appropriate staff is notified of any warrants that are held in the safe for appropriate action as necessary and log incoming checks. Maintain DOH-Hendry safes and combinations.

Keep dishonored checks log and information. Send out 1st and 2nd notices to customers having dishonored checks.

Prepare bank deposits and verifies cash drawer daily deposits for CHD.

Posting, coding, deleting, suspending, and rejecting incoming payments to the accounts receivable section. Enters and records transactions associated with deposits, adjustments, refunds, dishonored checks and journal transfers.

Collects and safeguards cash collected from the different points of service. Generates the daily closeout reports from the receipts system to reconcile cash collected.

Purchasing - Backup

Assists with Purchasing Process, reviewing internals and forwarding them to Budget for approval.

Entering Purchase Requisitions in through MyFlorida Marketplace (AOD) for Hendry / Glades Counties.

Receive items in AOD and forward packing slip to payables, will notify appropriate staff of their delivered items.

Reviews purchase requisitions to receiving reports / Packing slips for accuracy in receiving quantities ordered and prices quoted. Monitors encumbered purchase orders to ensure adequate funds are available for payment ensures that invoices are properly signed and dated for payment. Documents appropriate program. Object codes, other cost accumulators and level four matching to expansion options prior to scanning and forwarding to Central Office for FLAIR Input.

Invoice Reconciliation

Run FIS report twice a week for all expenditures to ensure IR's are processed and paid in accordance with central office 5-day rule.

Follows up and work with Purchasing / Payables when any discrepancies.

Pharmacy inventory Backup monthly for all three locations (LaBelle, Clewiston, Moore Haven).

EARS / HMS

Sends weekly reports to all staff of EARS timelessness.

Helps staff with questions on coding EARs

Works with Supervisors to identify any issues or discrepancies on EARs coding.

Participates in HMS Administrator workgroup related to the operation and maintenance of the HMS data system. This function includes keeping all Current Procedural Terminology (CPT), diagnostic, and service codes current in accordance with approved standards.

Maintaining accurate addresses and billing information on insurance carriers and acting as the primary contact for all questions and changes regarding the billing module of the HMS data system.

STMS Travel Champion

Assists staff with Travel questions, creating authorization / Reimbursements.

Functions as a final approver, ensures L4, L5 and OCA are correct.

Other Duties

Attendance and participation at meetings and training as requested by supervisor. Other selected duties as assigned by supervisor. Complies with (when applicable) Chapter 215.422, Florida Statute, and Chapter 3A-20, Florida Administrative Code.

Performs other duties as assigned

Fleet Contact Person

Assists with Facility Issues at all locations when needed.

Required Knowledge, Skills, and Abilities :

Knowledge of bookkeeping principles and practices.

Knowledge of basic arithmetic.

Knowledge of office procedures and practices.

Knowledge of basic filing practices.

Ability to perform basic arithmetical calculations.

Ability to maintain fiscal records.

Ability to organize and file materials.

Ability to review fiscal data for accuracy and completeness.

Ability to post, balance and reconcile fiscal records.

Ability to compile fiscal data.

Ability to work independently.

Ability to communicate effectively.

Ability to plan, organize and coordinate work assignments.

Ability to establish and maintain effective working relationships with others.

Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program

Qualifications : Minimum :

• a High School Diploma or an equivalent GED
• have 1-2 years of business office / payables / bookkeeping type experience
• have cash handling experience
• willing to work during or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent of this position includes working in Special Needs or Red Cross Shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural

Florida Department of Health Mission, Vision, and Values :

Mission : To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision : To be the Healthiest State in the Nation.

Values :

Where You Will Work :

Hendry County CHD

1140 Pratt Blvd

LaBelle, FL 33935

The Benefits of Working for the State of Florida :

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and / or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days.

All Florida