Billing Specialist

Job Description

Job Description

WHAT WE DO :

Dunaway is a professional services firm established in 1956, with offices in Fort Worth, Austin, Dallas, Farmersville, Houston, Midland, and San Antonio. We offer civil and structural engineering, planning + landscape architecture, survey, and construction inspection services to public and private clients throughout Texas.

As a multi-discipline firm with a staff of over 350+ positioned in our eight offices across the state of Texas – our firm’s size, location, and reputation allows us to provide local, specialized knowledge to each project and each client that we serve.

WHO WE ARE :

The Dunaway Difference is our three foundational components (represented by the waves in our logo) : Core Values, One Heart and Profitable Growth. The combination of these three pillars creates a feeling and experience that is uniquely Dunaway.

One heart, all rowing in the same direction in unison together, while continuously seeking to exemplify our core values of Integrity, Respect, Honesty, Technical Excellence, Attitude of Service, Sense of Urgency and Responsiveness in everything we do.

Just like a crew race, we always look forward with the finish line in mind. Because when we win, our employees do too. Through our profitable growth, we provide opportunities, such as Profit-sharing, career advancement, and stability – just to name a few. These are just some of the reasons we were just named a Top Firm to Work for by Zweig!

WHAT YOU’LL BE DOING :

The Billing Specialist is responsible for managing complex billing functions to ensure accurate and timely invoicing for contractual services. This role includes setting up projects in the accounting system, reviewing contracts for billing milestones, and working with project teams to prepare compliant invoices. Additional responsibilities include resolving billing issues, reviewing unbilled reports, supporting month- and year-end close, mentoring junior team members, and assisting with subconsultant invoice coding and special financial projects .

Once selected to join our team, you will :

• Collaborate with project teams to ensure new projects are accurately set up in the accounting system
• Prepare timely, accurate, and compliant client invoices based on contract terms and billing milestones
• Review contracts to identify invoicing requirements, special conditions, and client expectations
• Conduct follow-ups with clients to confirm receipt of invoices and address any initial questions
• Monitor unbilled (WIP) reports to ensure prompt billing of services
• Research and resolve billing inquiries in a professional and client-focused manner
• Assist multiple Discipline Leads and internal teams with billing-related needs
• Maintain billing records and ensure all documentation is accurate and up to date
• Partner with the Project Accounting Manager to resolve complex billing issues
• Support Accounts Payable by ensuring subconsultant invoices are properly coded
• Mentor and provide guidance to junior billing staff
• Communicate across departments to identify and proactively address potential billing or payment concerns
• Contribute to month-end and year-end closing processes related to billing and accounts receivable
• Support the finance team with special projects as needed
• Perform other duties as assigned

KEY QUALIFICATIONS : KNOWLEDGE :

SKILLS :

EXPERIENCE :

EDUCATION :

Applicants must be legally authorized to work for Dunaway in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.