Dental Clinic Office Manager

Job Description

Job Description

Salary : Job Description :

This is a community-based position located in San Felipe Pueblo between Albuquerque and Santa Fe serving a community of approximately 3500. Incumbent will handle day-to-day operations of Dental office. Under the Direction of the Clinical Services Director, the Dental Office Manager will be overseeing the administrative and operational functions of a dental practice. Including developing intra -office communication, protocols and, streamlining administrative procedures, inventory control, office staff supervision and task delegation in accordance to the requirements, goals and objectives of the Pueblo of San Felipe Administration, Indian Health Service P.L. 93-638 contract and other contract requirements.

Duties :

• Administrative management : managing day to day operations of Dental Clinic.
• Provide dental care within scope of practice.
• Undertakes a comprehensive and accurate dental assessment.
• Scheduling staff, Hygienist, Dentist, and assistants.
• Provide general administrative assistance to Clinical Services Director and Dentist.
• Delegated duties for Dental Services, as well office management supply allocation.
• Financial management : overseeing the budget, Purchase orders, and accurate finical records.
• Maintain office services by organizing office operations and procedures; preparing times sheets / time cards for payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Recruiting, training and performance evaluations.
• Addressing patient inquires, resolving complaints
• Compliance with dental practice, regulations, and infection prevention.
• Assist with correspondence, and maintain accurate administrative and employee files including employees annual / sick leave, and important administrative deadlines.
• Maintains procurement, maintenance, and coordinate program, including for proposals for construction projects.
• Attend budget meeting at IHS for 638 budgets.
• Assist monthly work plans, monthly program reports and annual reports.
• Maintains access and maintenance of dental equipment and an accurate inventory of program equipment and maintenance schedules.
• Developing; updating or revising current Dental program policy.
• Follows HIPAA guidelines and maintains client confidence and protects operations by keeping information and confidential.
• Interact with state and federal funding agencies including co elaboration with all HWD and Tribal Programs, San Felipe Pueblo Health Clinic, Indian Health Service, Tribal Administration, Finance Department and Human Resource Department.
• Collaborate with San Felipe programs and Health and Wellness program.
• Other duties as assigned.

Additional Responsibilities :

Qualifications :

Working Conditions :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Exposure to outside weather in all seasons is necessary because of required cleaning and may tenancy of vehicles. Travel is often on UN improved roads. Exposure to infections and communicable disease is possible. May work in / or outdoors, after hours, weekends, and events.

Additional Info :

Supervision and Guidelines : Reports to Clinical Services Director.

Supervise : Dental Program