Real Estate Executive Assistant

Job Description

Job Description

If you thrive on supporting your agent’s success, keeping the business running smoothly, confidently handling the occasional unexpected detail, and have 2+ years of experience supporting top-producing real estate agents, and an active CA real estate license, this is the role for you. Join Robert Colello, a top-producing agent who, through decades of experience and proven methods in delivering results, has built a thriving business based on referrals.

In this role, you’ll serve as Robert’s right hand, provide concierge-level service to clients, help the business run efficiently, take pride in driving it forward, bring a collaborative approach, and maintain and update systems as they evolve.

Salary : $75,000 – $90,000 DOE, plus bonuses.

Schedule : Full-time, M–F, 8 am–6 pm (occasional evenings / weekends for events)

Benefits : Paid vacation, sick days, holidays, and a 401(k) with employer match

Location : Locally Remote, San Diego, CA. Candidates must live in San Diego. The business office is based in North Park. A dedicated home workspace and reliable daily access to a personal vehicle (with a valid driver’s license and insurance) are required.

Compensation :

$75,000 - $90,000 yearly

Responsibilities : What You’ll Do

• Calendar & Inbox Management : Keep Robert on track and his priorities clear. Serve as his gatekeeper, time manager, and reminder system.
• Manage Deal Flow : Draft contracts, prep Robert for listing appointments, own the listing process from contract to close—coordinating with the TC & vendors, prep homes for market, manage showings, and ensure marketing is on point with the support of a marketing coordinator.
• Client Care : Serve as the main point of contact for clients, providing concierge-level service and ensuring no detail is overlooked.
• Database & Lead Follow-Up : Keep the CRM organized and up to date, making sure leads from referrals don’t fall through the cracks.
• Buyer Support & Transaction Coordination : Assist with timelines, showing schedules, repair requests, and communication flow to keep deals moving smoothly.
• Event Planning : Coordinate pop-up open houses or client appreciation events as needed, occasionally outside regular business hours.

Qualifications : We Know You

You have 2+ years of experience supporting an agent in a similar capacity and an active CA real estate license. You are proactive, warm, and collaborative; you bring structure to fast-paced environments while confidently adapting as priorities shift. People often notice your warm energy, professionalism, and ability to make others feel supported and valued. You are highly organized with acute attention to detail, taking pride in keeping the business moving and using your tech skills to streamline and modify workflows. You approach your work with a team-focused mindset, always thinking ahead to clear distractions and keep your lead agent on track.

When challenges arise, you handle them with confidence, drawing on your experience, or view them as opportunities to learn and grow. Your approach combines critical thinking, positivity, and creativity, making you a trusted administrative leader and a joy to work alongside.

About Company

Robert has built a thriving business by putting people first—delivering results with integrity, expertise, and a client-focused approach. With decades of experience, he built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. His team, which also includes two dedicated showing specialists, combines deep market knowledge with a seamless sales platform to provide top-tier service. If you’re looking for a role where you’re valued, trusted, and supported—while being surrounded by professionals who share strong principles—you’ll feel right at home here.