Accounts Payable Clerk

The Salvation Army Mission : The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary / Primary Purpose : Position will perform General Fund accounts payable functions and will assist the General Fund Supervisor with clerical functions and other assigned general accounting duties.

Essential Duties and Responsibilities :

• Perform functions related to accounts payable for General Fund, but not limited to, the following :
• Secure proper approvals that support each check.
• Code all vendor invoices, vouchers, claims & check requests for payment.
• Enter, edit and update invoices, vouchers, claims & check requests into the accounting system.
• Process checks and batch with supporting documentation.
• Obtain signature on check & mail payment.
• Scan checks and supporting documentation into Content Central and verify completeness.
• Prepare schedules and reconcile them monthly.
• Provide selected copies of checks and supporting documentation as requested.
• Update vendor files reviewing vendor list for duplications and delete duplicate / unused vendors in consultation with supervisor.
• Run unpaid vendor list after last check run each month.
• Reconcile accounts payable to ensure the unpaid invoice list matches the accounts payable detail each month.
• Ensure proper coding for 1099 vendors and obtain a listing of payments to 1099 vendors annually.
• Prepare monthly journal entry spreadsheets for copier, postage & DHQ floater vehicle usage.
• Other duties may be assigned.

Supervisory Responsibilities : N / A

Education and / or Experience : Minimum Associate Degree in accounting or related field and one to two years related experience, or equivalent combination of education and experience.

Qualifications : The requirements listed below are representative of the minimal knowledge, skill, and / or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft software to include Word and Excel. As well as the ability to access payroll, timekeeping and personal data via a web-based system.
• Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications : Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Certificates, Licenses, Registrations : None.

Physical Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (25 lbs.)

Working Conditions : The work environment is a business office setting with office equipment, light traffic and moderate noise levels.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.