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Executive Assistant Project Coordinator - Los Angeles, CA

Executive Assistant Project Coordinator - Los Angeles, CA

JGMLos Angeles, CA, US
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Executive Assistant / Project Coordinator

Overview

An Executive assistant with Construction Project Coordinator experience is a dual-role position that supports construction project management in the architectural industry while providing high-level administrative assistance to executives. This position requires exceptional organizational skills, construction and architectural knowledge, and managing multiple priorities.

Responsibilities

  • Coordinate between project managers, contractors, clients and vendors to ensure smooth project execution
  • Track project milestones, deadlines and deliverables using project management software
  • Prepare and maintain project documentation including permits, contracts, and change orders
  • Schedule and coordinate site meetings, inspections, and client walkthroughs
  • Monitor budget expenditures and track project costs
  • Create and distribute regular project status reports to stakeholders
  • Assist with procurement and vendor management activities
  • Support the management of architectural drawings, specifications, and design documentation
  • Coordinate design review processes and manage revision workflows

Executive Support

  • Manage executives' calendars, coordinate meetings, and arrange travel
  • Prepare executive correspondence, presentations, and reports
  • Screen calls, visitors, and correspondence for priority handling
  • Coordinate board meetings and prepare meeting materials
  • Maintain confidential company records and documentation
  • Support strategic initiatives and special projects as assigned
  • Serve as liaison between executives and other departments / external parties
  • Assist with industry event coordination

    • Qualifications

  • At least 5 years of experience in construction administration or project coordination
  • Strong knowledge of construction terminology, processes and documentation
  • Exceptional organizational and time management skills
  • Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with project management software (Procore, Primavera, MS Project, BlueBeam)
  • Understanding of architectural drawings, blueprints, and specifications
  • Familiarity with architectural design software (AutoCad, Revit, SketchUp)
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and exercise discretion

    • Preferred

  • Associate or bachelor's degree in architecture, construction management, business administration, or related field
  • Construction industry certifications (OSHA, LEED)
  • Experience with construction management software, such as Procore
  • Familiarity with contract administration and procurement processes
  • Experience coordinating with design consultants (structural, MEP, interior design)
  • Knowledge of sustainable design practices and LEED documentation requirements

    • Working Conditions

  • Primary office environment
  • Travel required to project location (less than 10%)

    • Benefits

  • Medical, Dental, and Vision Insurance
  • 401(k) Retirement Plan
  • Flexible Work Schedule
  • Additional Insurance Benefits : Life insurance and Pet insurance
  • Paid Time Off

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    Executive Assistant • Los Angeles, CA, US

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