Documentation Specialist (Records Management)

Documentation Specialist (Records Management)

Nakupuna Consulting is looking for a Documentation Specialist (Records Management) to support the DPAA records management mission and staff in managing Agency records. DPAA researchers, historians, and other personnel engaged in the POW / MIA accounting mission require continual access to Agency records. This position will maintain and organize the DPAA records room at the Arlington, VA office; ensure access to records for authorized personnel; process, digitize, and index DPAA records; and process and fulfill records requests from DPAA staff.

Responsibilities

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other requirements.

• Ensure DPAA records are retained in accordance with the National Archives and Records Administration (NARA) and DoD records schedules
• Assist in auditing, updating, and developing records schedules
• Participate and / or schedule meetings for records management including taking meeting minutes
• Obtain internal / external approvals of Standard Forms 115 (SF-115 - Disposition of Federal Records), used to schedule records, and archiving approved documents
• Coordinate Standard Forms 135 (SF-135 - Records Transmittal and Receipt) for transfer of records to the Federal Records Center
• Support Freedom of Information Act (FOIA) related tasks
• File and re-shelve records as necessary
• Scan, process, digitize, and index DPAA records as necessary
• Fulfill records requests from DPAA personnel
• Ensure DPAA Records Room is organized

Qualifications

Skills / Qualifications : Self-Motivated, Presenting, Problem Solving, Multi-tasking, Ad Hoc Reporting, Data Maintenance, Exceptional Oral and Written Communications.

Education / Experience : This position requires a high school diploma. Experience in or work for the U.S. Government is also highly desirable. 3 years experience in federal records management is highly desirable.

Clearance Requirement : Must have an active TS / SCI clearance. Must be a U.S. Citizen.

Physical Requirements : The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the position, the employee is regularly required to sit, stand, walk, stoop, kneel, crouch, pull, and bend. The ideal candidate must be physically able to lift and carry objects up to 50 pounds, reach, stretch, bend, and sit for long periods of time.