DJJ OPERATIONS COORDINATOR - 80081517

DJJ Operations Coordinator - 80081517

This is an entry-level Contract Manager position, which also includes responsibilities for coordinating work and processing invoices for Department of Juvenile Justice contracts statewide.

Duties and Responsibilities :

• Conduct on-going contract management functions to oversee provider service performance and contract requirements. Serve as a primary contact between the Department and the service provider / program.
• Review all contract monitoring reports to ensure service delivery according to contract terms and conditions. Manage contract compliance deficiencies. Perform month to month fiscal source documentation review on sub-recipient expenditures and reconciliations. Develop and maintain a contract file for each contract the employee is designated as the contract manager. Conduct contract file maintenance review for all contracted provider files. Coordinate the activation and implementation of contracted programs (onboardings). Work with the provider and program area staff to develop a pre-operational plan, when applicable and obtain program area approval. Provide technical assistance to provider as needed.
• Process provider invoices according to Florida Statutes (F.S.) 215.422 prompt pay law. Work with provider to ensure required documentation is submitted with invoices. Maintain contract expenditure and budget ledger. Conduct contract reconciliation of expenditures / encumbrances to Florida Accounting Information Resource (FLAIR). Receive, review, and reconciled the Major Maintenance Fund (MMF) bank account statements, as applicable.
• Conduct administrative compliance review for contracted providers as outlined in policy using Department administrative review tools. Review may include an on-site visit, desk review or checklist as determined by the prioritization and planning tool. Communicate deficiencies to Program Area. Provide technical assistance to provider to remedy deficiencies.
• Conduct reviews of Provider performance measures. Conduct Monthly contract status updates.
• Prepare Residential Vacancy Report and Submit Information Resource Requests (IRR), as required.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities :

Preferred Qualifications :

Special Notes :