Facilities Office Services Coordinator

Job Details

Job Location

New York, NY

Position Type

Full Time

Education Level

High School

Salary Range

$27.00 - $28.02 Hourly

Travel Percentage

Up to 25%

Job Shift

Day

Job Category

Admin - Clerical

Description

Comunilife Inc. is looking to fill a Facilities Office Services Coordinator position for its Administrative offices in the Central Office Midtown location . The Facility Office Services Coordinator assists in managing the facilities functions for the agency. This position will track and manage work orders and oversee responsive facility and building operations. The Coordinator will also assist with tracking and resolving building violations, including managing hearings, inspections, deliveries, and other related facility operational supports. This position offers a comprehensive benefits package including health insurance, dental, vision, dependent care, paid time off, 401(k), tuition assistance, and more.

Essential Duties :

• Manage, track, and distribute work order requests using work order software.
• Coordinate service visits with contracted vendors, including emergency and contractual maintenance, review proposals, and process invoices.
• Maintain a chronological record of work performed by vendors, including emergency and contractual maintenance.
• Review and approve vendor contracts, proposals, and invoices.
• Assist in scheduling vendors for approved work at specific properties.
• Support Program Teams and Property Managers in maintaining and ordering necessary facility supplies.
• Create purchase requisitions for facility supplies in collaboration with relevant departments.
• Maintain files and tracking systems for contracts, proposals, invoices, purchase orders, and building violations.
• Review information related to properties on NYC and State Department websites (DOB, HPD, HUD).
• Track property violations, certification statuses, hearing details, penalties, and related information.
• Perform additional duties as assigned, including front desk reception coverage when necessary.

Qualifications

Education and Experience Requirements :

Experience with building management / supportive housing is preferred.

Comunilife is an EEO employer, providing equal employment opportunities to all applicants and employees and prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic under law.

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