Office Assistant 2 (Calculations) (NY HELPS) - 61348

Office Assistant 2

On a daily basis you will : Code vouches, Enter vouchers into the State Financial System, Enter vouchers into Pro, Check for payments, Enter Payments into Pro, Enter Credit Card payments in PRO, Set up Cardinal invoices for payment, Help vendors with inquiries, Check AP Aging reports and clear up issues, Register employees for conferences, seminars, Make travel arrangements / hotel reservations, Travel Proxy for all expense reports for the facility, Sort resident mail, Cover Central Supply as needed.

On a weekly basis you will need to write Petty Cash checks, File vouchers and Mail vendor payment made by checks.

On a monthly basis you will Receive invoice from independent contractors, enter their vouchers into SFS, Pro, etc., Reconcile credit cards and pay through SFS, send in NAC recertifications and payments, Petty Cash recaps to replenish check book and serve on facility teams as needed.

Lastly, on a quarterly basis Every 4 months go through all the NATP tests and NAC recertifications and send out to the state to get a refund on all the money we have spent. (They refund the recertification and test fees)

Reassignment : Current eligible New York State Department of Health employee with permanent or contingent permanent status as an Office Assistant 2.

Transfers : Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b / c service in a position eligible for transfer under Section 70.1 of the Civil Service Law to Office Assistant 2 (Calculations). Eligible titles are available at : https : / / www.cs.ny.gov / businesssuite / title-transfer-matrix.cfm.

Promotion Provisional Appointment : In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must meet one of the following minimum qualifications : Be a current NYS Department of Health employee with one year as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at : https : / / www.cs.ny.gov / examannouncements / announcements / 38687titles.cfm.

Open Competitive HELPS qualifications : If less than three interested and qualified New York State Department of Health employees serving in the direct-line, lower-level title(s) within the agency apply to this opportunity, the agency may make a non-competitive appointment under the NY HELPS program : One year of experience where most work time is spent performing mathematical operations, and / or clerical activities related to mathematical operations.

Preferred Qualifications : Experience relating to Account Payable duties.

As an Office Assistant 2 (calc) assigned to the Business Office at the NYS Veterans Home at Oxford, the incumbent is responsible for, but not limited to, the following key responsibilities listed above in the Duties Description.

One permanent, competitive or non-competitive via HELPS, full-time appointment.

Transfer candidates may be asked for their Social Security Number to verify your transfer eligibility. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website : https : / / careermobilityoffice.cs.ny.gov / cmo / gotit / title-search / index.cfm.

If there are three or fewer qualified candidates interested in the appointment to this position, a permanent appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be an employee of the Department of Health with one year as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit : https : / / health.ny.gov / commissioner / index.htm.

Some positions may require additional credentials or a background check to verify your identity.