Project Coordinator

Description

Title : Project Coordinator

Department :  FlexRack by Qcells

Location : Highland Hills, OH

Supervisor : Director of Project Management

FLSA Status : Non-Exempt

Position Status : Full time

Work Status :  Hybrid

Project Coordinator

This is your chance to join the rapidly growing commercial solar energy business. FLEXRACK by Qcells is an integrated solar company that offers custom-designed, fixed tilt ground mount and single-axis solar tracking systems in the commercial and utility-scale solar mounting industries. FLEXRACK by Qcells also offers full services, including engineering, geotechnical, pullout testing, field, and layout design services to address the actual site conditions of a project site. FlexRack has completed over 3.5 GW of solar racking installations in over 40 U.S. states, 9 Canadian provinces and across the globe.

SUMMARY

The primary focus will be to lead administrative efforts to our FLEXRACK Procurement and Project Management team, provide exceptional customer service and manage the flow of information between internal and external stakeholders. This position reports to the Director of Program Management, or another management personnel that the President of the Company may designate. This position is located in Highland Hills office and will be onsite 4 days a week with 1 day a week remote from home office. Working hours are Monday through Friday, from 8 : 00am to 5 : 00pm or 9 : 00am to 6 : 00pm local time. Overtime and weekend working hours may be required as needed. This position is expected to travel up to 5%.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

Perform data entry, scan documents, review packing slips, cross reference POs and shipping documents as well as vital throughput duties

Process material receipts, dispatches and manage sales orders in our ERP system

Manage and collate material certifications provided by supplier partners

Work with extensive, Excel-based BOMs to create order entry and order purchasing documents

Communicate on a regular basis with internal stakeholders including, but not limited to, Engineering, Purchasing, Project Management and Field Services

Create stock codes and manage standard costs in our ERP system

Maintain spreadsheets with all project information and material dates so that other

team members may access that information at any point in time and be confident

of its accuracy

Manage and move rapidly between multiple projects with superior accuracy

Prepare and modify documents including correspondence, reports, drafts, memos,

proposals, and emails

REQUIRED QUALIFICATIONS

Business education or relevant administrative experience required

2+ years of hands on administrative support experience

Proficiency in MS Word, MS Excel and MS Outlook

Comfortable with calculations and basic conversions

High level of integrity and attention to detail

Excellent communicationi skills – written and verbal

Relationship building approach and strong customer service skills

Ability to priortize projects and strong problem-solving skills

Solid interpersonal skils (team player)

Bachelor’s Degree Preferred

PHYSICAL DEMANDS

Stationary Position : frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day

Move / Traverse : infrequently bend, stand, stoop and / or walk

Carry Weight : infrequently carry weight and / or lift objects (light to heavy) weighing

up to 10 pounds

Hearing and Speech : frequently communicates with the ability to hear and talk on a

regular basis with employees, coworkers, and all personnel matters; must be able

to exchange accurate information in these situations

Sight : frequent use of sight to detect images on computer, office documents, and

office objects near and far

Climb : occasionally ascends / descends on stairway to get to office upper and lower floors

Travel : up to 5% as needed  WORK ENVIRONMENT

Regular professional, office business setting

Noise level ranges from low to moderate (if in office setting)

Noise level ranges from moderate to high (if on construction worksite)

FLEXRACK by Qcells is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, FLEXRACK by Qcells will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment. Please contact us to request accommodations at  hj.cho@qcells.com .

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.