Human Resources Specialist II (Records)

Human Resources Specialist II (Records)

Prairie View A&M University

Human Resources Department

Proposed Minimum Salary : $3,929.84 monthly

Job Location : Prairie View, Texas

Job Type : Staff

Job Description

The Human Resources Specialist II - Records, under general supervision, performs moderately complex and specialized human resources duties. Compiles and prepares reports and documents related to human resources activities, files, and record retention. Advises staff on issues, rules, policies, regulations, and standard administrative procedures related to human resources record management. May conduct audits of human resources activities to ensure compliance with records policies and procedures and other related human resources areas. Assist in the development, monitoring, and continued review of comprehensive records management policies and procedures that comply with legal, Prairie View University A & M, and system standards.

This position may pay up to $5,416.00 / month, depending on the qualifications and experience of the selected candidate.

Responsibilities :

• Assist with implementing and maintaining human resources record management functions; to include digital and physical records. This includes the creation, storage, retrieval, and archival of personnel records for current, former, and transferred employees and other HR documents and data. Safeguards the integrity and confidentiality of records and employee information.
• Collaborates with other university departments to obtain needed documentation for employee personnel files and other HR records. Ensure employees' files and HR records are accurate and updated in a timely manner. Assist in responding to unemployment claims to include submitting relevant personnel information and obtaining information from other departments.
• Ensures HR records are digitalized, and digital copies are accurately classified, indexed, and stored in the appropriate files. Continually researches records technology systems and reviews current HR processes to make sound recommendations for innovative and up-to-date computerized processes and systems.
• Serves as a point of contact in the specialized human resource function of records management and retention. Processes open records requests ensuring accurate information is submitted effectively, timely and properly recorded. Assists supervisors and employees with HR records-related questions and provides guidance to departments regarding HR records practices, compliance, laws, regulations, and ethics. Effectively communicates HR records practices, and policies to employees.
• Assists with records management, document retention, and other related specialized training and keeps training materials updated. Compiles and prepares reports and documents related to human resources record management activities. Completes HR records - related internal audits to identify needs and any deficiencies. Coordinates the dissemination of results and recommends corrective actions.
• Assists in planning, developing, revising, and implementing human resources records policies, procedures, and forms. Assists in ensuring HR department compliance to the records retention schedule, PVAMU and TAMUS regulations, and applicable state and federal laws.
• May cross train on other specialized human resource functions within the department.
• Performs other duties as assigned.

Required Education and Experience :

Preferred Qualifications :