Contract Specialist

Job Description

Job Description

About Advex

ADVEX Corporation has been delivering precision fabrication, machining, and contract management solutions to the shipbuilding, defense, and industrial sectors for over 50 years. We take pride in our quality, reliability, and commitment to exceeding customer expectations.

Role : Contract Administrator

We are seeking a motivated Contract Administrator to support both government and commercial contracts. This role is a great fit for someone with foundational contract experience who is eager to deepen their expertise through mentorship, training, and hands-on project work. Successful performers will be considered for advancement to Senior Contracts Administrator.

What You’ll Do

Assist with preparing, reviewing, and tracking contracts and modifications

Manage the complete contract lifecycle, from initiation to completion, ensuring accuracy and compliance

Maintain accurate, audit-ready electronic and paper records of contracts, proposals, amendments, renewals, RFQs, vendor agreements, and purchase orders

Conduct reviews of contracts and supporting documentation to identify discrepancies, mitigate risks, and ensure adherence to FAR / DFARS and internal compliance standards

Support change management processes including contract modifications, extensions, or terminations

Coordinate with production, engineering, quality assurance, and accounting teams to ensure operational needs are reflected in contractual agreements

Monitor funding, deliverables, and deadlines while keeping stakeholders informed

Prepare accurate reports, dashboards, and spreadsheets for leadership

What We’re Looking For

Bachelor’s degree in business or related field, OR 2+ years of relevant experience (contracts, purchasing, project coordination, or administration)

1–2 years’ experience in a contracting or administrative support role (government contracting experience preferred)

Familiarity with FAR, DFARS, and related regulations (or willingness to learn through training)

Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, PowerPoint) and Adobe Acrobat

Strong attention to detail, organizational skills, and ability to prioritize in a fast-paced manufacturing environment

Excellent written and verbal communication skills

Integrity and discretion in handling confidential contract information

U.S. Citizenship required (per federal contract requirements)

Career Growth

At ADVEX, we invest in your development. This role includes structured training in government contracting and opportunities to lead increasingly complex projects. Top performers will be considered for promotion to Senior Contracts Administrator and other advancement opportunities within the company.

Benefits

Competitive pay

Two (2) weeks of paid vacation to start, plus paid holidays

401(k) retirement plan with company match

Medical, dental, and vision insurance

Life insurance (employee, spouse, and child options)

Short-term and long-term disability coverage

Health Savings Account

Tuition reimbursement

Employee Assistance Program

Employee discount program

Employee referral bonus program

Employment Eligibility

18 years of age or older at time of application

Proof of U.S. Person status

U.S. Citizenship (required by federal contracts)

No felony convictions of theft / deception or violent crimes within the past 7 years

No felony convictions of drug crimes within the past 3 years

Willingness to submit to background check and drug screening

Reliable transportation and ability to report to work on time

Ability to operate basic hand tools and measuring instruments accurately