Executive Assistant to SVP, U.S. Policy and Government Affairs

Executive Assistant To SVP, Us Policy And Government Affairs

Working with Us Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

The Executive Assistant to SVP, U.S. Policy and Government Affairs, provides administrative and office management support to the SVP, U.S. Policy and Government Affairs (USPGA) and BMS' Washington, DC office. The successful candidate will be responsible for accomplishing diverse and complex administrative tasks in a fast-paced, rapidly evolving environment, while working with a broad range of internal stakeholders and senior leaders across Global Policy and Government Affairs, USPGA and other key business functions.

Specific administrative assignments will include proactive and heavy calendar management, meeting scheduling, travel booking, preparing / processing expense reports and supporting internal budget processes. On the office management front, duties will include stocking and ordering supplies, developing coverage plan for staffing reception desk, overseeing use of office space, including conference room booking and desk space, planning and executing in-office meals, supporting event / meeting logistics, organizing consistent data management procedures (e.g., use of OneDrive, Teams, etc.), providing on-boarding assistance to new staff, and coordinating with corporate functions (BMS IT / AV services team, security, real estate and building management).

The scheduling piece of the role is significant and high profile, including senior corporate leadership, USPGA leadership team, other internal / external partners and stakeholders (e.g., trade associations, Members of Congress, Administration, among others). The Executive Associate is expected to collaborate and cooperate with other EAs across the company to support the SVP and organization effectively and should demonstrate a polished and professional demeanor in all internal and external interactions.

The office management portion of this role is also important, as it supports a quickly growing and evolving team at a critically busy and unique time for the biopharmaceutical industry.

Preferred Skills

• Anticipate needs of manager; take appropriate steps with minimal supervision to produce accurate and timely outcomes.
• Adhere to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses and BMS internal corporate policies for accurate and compliant reporting of expenses.
• Ensure SVP's preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
• Exhibit a willingness to assist and support others while balancing work demands.
• Escalate decision-making when appropriate.
• Interface appropriately with BMS senior executives / matrix team members and collaborate effectively with both leadership team administrative staff.
• Represent team in a professional manner in engagements with external organizations.
• Handle confidential information with discretion and demonstrate diplomacy / good judgment in sensitive situations.
• Prepare to adapt to constant change and quickly course correct when necessary in a rapidly evolving environment.
• Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company.

Requirements

Compensation Overview : Washington DC - US : $74,630 - $90,434 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee's work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit careers.bms.com / life-at-bms / . Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following : Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year's holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility / infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.