Administrative Coordinator II

Administrative Coordinator II

Texas A&M University - Kingsville

Special Programs

Commensurate

Kingsville, Texas

Staff

Job Description

Works under general supervision and coordinates administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. This is a grant funded position.

Essential Duties and Responsibilities

• Coordinates administrative support functions. Plans and coordinates administrative activities and services.
• Participates in the planning and execution of administrative operations. May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• May assist in the development of budget.
• Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives. Monitors project timelines and identify issues.
• Adapts, combines, and makes improvements to services, processes, or programs.
• Formulates, interprets, and / or implements management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports.
• Coordinates office records retention and maintains office references and resources materials.
• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Helps collect, analyze, review, document, and communicate business needs and requirements. Assesses client needs through direct interaction. Helps create detailed functional and technical system specifications and defines data requirements.
• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.
• Coordinates travel arrangements and prepare itineraries. Plans and coordinates meetings, seminars, and other special events
• Create cost projections, place orders, and complete receiving.
• Create and process requisitions and submit invoices.
• Create Purchase Orders and process stipends.
• Maintain office and technology inventory.

Additional Responsibilities

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

Education - Bachelor's degree in applicable field or equivalent combination of education and experience.

Experience - Three years of related experience.

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, database, and presentation applications.

Ability to multitask and work cooperatively with others. Strong interpersonal and organizational skills. Excellent verbal and written communication skills.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.