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Operations Associate (2025-2026)

Operations Associate (2025-2026)

Hebrew PublicPhiladelphia, PA, US
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Operations Associate (2025-2026)

Operations Associate

Location : Philadelphia Hebrew Public (3300 Henry Avenue Philadelphia, PA 19129)

Start Date : Summer 2025

Compensation : $35,000 or above (more details below)

Why PHP?

PHP is part of a small group of schools run by Hebrew Public : Charter Schools for Global Citizens. We are NOT a religious or Jewish organization (we know the word Hebrew can be confusing in that regard!). We ARE a network of public charter schools that help children become global citizens who are great problem solvers, aware communicators, and lifelong learners who make a positive difference in the world around them. Join a supportive community dedicated to making a meaningful impacttogether, we're building something extraordinary!

What You'll Love About Us?

Great staff transform student lives. At Hebrew Public, you will be part of a team dedicated to improving student outcomes and helping students grow into empathetic, ethical, and curious global citizens.

Salary and benefits will be highly competitive, equitable, and commensurate with experience. Starting salaries range from $35,000 or above based on experience and qualifications.

Potential benefits

  • include :
  • Health Coverage : Medical : Employer covers 85% of premiums, Dental : Employer covers 85% of premiums, Vision : 100% covered by employer.
  • Retirement : 5% Employer Match of your annual salary dollar for dollar. No vesting period.
  • Additional Compensation : Opportunities for performance bonuses and additional stipends.
  • Wellness Matters : Mental health resources and employee assistance programs.
  • Perks for You : Discounts on wellness programs & gym memberships
  • Generous Paid Time Off : Enjoy 20+ holidays, 10 PTO days (10 month staff) and 14 PTO days (12 month staff)
  • Family First : 6 weeks paid parental leave for primary caregivers and 4 weeks for non-primary caregivers when welcoming your new child.
  • Fertility Services : Coverage of fertility services and minimal out-of-pocket costs
  • Health Care & Dependent Care Flexible Spending Accounts : Up to $3,000 in HRA funds
  • Employer-Paid and Voluntary Life Insurance : AD&D benefit of one times salary up to a maximum of $100,000 (Minimum $50,000) through UNUM. This valuable benefit is provided at no cost to you.
  • Learn & Grow : Access to workshops, certifications, and ongoing professional development
  • Advance Your Career : University partnerships for certification.
  • Travel : Opportunities for global travel experiences.
  • Benefits packages vary depending on the role.

What's The Role

We are seeking a highly motivated, mission-aligned Operations Associate who brings a deep sense of responsibility, personal ownership, and a strong work ethic to their role. This individual must thrive in a fast-paced environment, demonstrate exceptional attention to detail, and proactively take initiative to ensure operational excellence across our school.

Candidates do not need to speak Hebrew. We strongly encourage applicants from traditionally underrepresented backgrounds to apply.

What You'll Do

Administrative & School Systems

  • Serve as a welcoming, dependable front-line representative for the school communitygreeting students, families, staff, and visitors with warmth and professionalism
  • Manage student information systems such as PowerSchool, Infinite Campus, Compass, and ParentSquare with precision and timeliness
  • Prepare and track compliance documentation for local, state, and federal requirements
  • Process procurement requests, manage inventory, and ensure proper distribution of materials and supplies
  • Maintain a high-standard office environment and support event planning, vendor coordination, and communication
  • Collect, track, and report attendance data, meal sheets, and other required administrative documentation
  • Oversee all aspects of the enrollment process, including digital systems management, document collection, and direct family engagement
  • Support coordination of student transportation, partnering with the School District of Philadelphia and external transportation vendors
  • Take ownership of additional projects and tasks that align with the school's mission and operational needs

    • Student and Family Engagement

  • Build and sustain strong, trust-based relationships with families and staff
  • Manage all family communication via ParentSquareensuring timely, clear, and culturally responsive messaging across email, text, and calls
  • Foster a culture of service, reliability, and respect in every interaction

    • Attendance

  • Support daily attendance operationsensuring data accuracy, reviewing tardies / absence notes, and following up on missing submissions
  • Lead communication for attendance compliance, including required notifications and documentation

    • Communication and Management

  • Manage afternoon front desk operations with a professional, solutions-oriented approach
  • Maintain regular, effective communication with school leadership, staff, and families via email, newsletters, and digital platforms

    • File Management and Compliance

  • Ensure student files are meticulously organized and compliant with all regulations
  • Manage secure collection, transfer, and storage of sensitive student records

    • Who You Are

  • Bachelor's Degree in a related field (preferred)
  • 24 years of experience in school operations or administrative support (required)
  • Proficient in Microsoft Office and Google Workspace; experience with SIS platforms is a plus
  • Demonstrated success working with children and / or familiespreferably in an elementary school setting
  • Strong written and verbal communication skills in English; Spanish fluency is a plus
  • Physically able to lift 50 pounds (materials, supplies, etc.)

    • You're A Strong Fit If You

  • Own Your Work : You are accountable, take initiative, and consistently follow through without needing to be micromanaged
  • Adapt Quickly : You remain composed and productive amid changing priorities
  • Think Critically And Act Precisely : You care deeply about getting the details rightespecially with systems and compliance
  • Collaborate Intentionally : You give and receive feedback well, and you go above and beyond to support your team
  • Show Up With Purpose : You bring energy, reliability, and care to your work every single day

    • Our Commitment

    We are committed to building a team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply. Don't meet every single requirement? We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don't hesitate to applywe'd love to hear from you.

    If you need accommodations or assistance due to a disability, please reach out to us at jobs@hebrewpublic.org. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.

    For more information please visit our websites below.

    CMO Website : www.hebrewpublic.org

    School Website : https : / / philadelphiahebrewpublic.org /

    Apply today at jobs@hebrewpublic.org and be part of something extraordinary.

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    Operation Associate • Philadelphia, PA, US