Administrative Coordinator - Supply Chain

Administrative Coordinator Supply Chain

The Administrative Coordinator Supply Chain plays a critical role in ensuring the effective and efficient operation of the department. This position manages a wide range of executive-level administrative, planning, and clerical tasks, including calendar management, meeting coordination, and travel arrangements to support the Head of Supply Chain. Additionally, this role supports department initiatives, facilitating communication, tracking projects and metrics, and preparing reports and presentations, while managing numerous daily departmental activities. Many of these tasks will require a high level of proficiency with both standard and Mini-Circuits customized software applications.

The ideal candidate is highly organized, proactive, and detail-oriented, with a proven ability to manage complex priorities and anticipate the needs of leadership. They are a strong communicator, able to collaborate effectively across global teams, and have a track record of delivering high-quality work in a fast-paced, dynamic environment.

Salary : $65,000 - $80,000 per year

Job Function

Executive Support

• Manage calendar, schedule meetings, and coordinate domestic / international travel, including developing detailed itineraries, schedules, and briefing materials.
• Manage / prioritize emails and calls; reply, forward, or escalate as needed; draft communications and presentations.
• Prepare and circulate agendas, presentations, and meeting materials; take and publish meeting minutes and action items, ensuring timely follow-up.
• Act as liaison with internal and external stakeholders, ensuring timely flow of information.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Manage departmental and travel expense reporting, reconciliation, and budget tracking.

Project & Operations Support

Data & Documentation

Communication & Coordination

The duties, responsibilities and expectations described above are not a comprehensive list and additional tasks may be assigned to the member, within the scope of the position.

Qualifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements / Skills

Disclaimer : The listed qualifications and requirements for each position are intended as guidelines. Mini-Circuits reserves the right to hire outside of these guidelines at Management's discretion.

Mini-Circuits is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, familial status, gender identity, gender dysphoria, pregnancy-related condition, and domestic violence victim status or protected class characteristic, or any other protected characteristic as established by federal or state law.