Community Investment Administrative Assistant

Community Investment Administrative Assistant

The Community Investment Administrative Assistant is responsible for the coordination and administration of daily and long-term project support for the Community Investment Manager and Economic Development team members within the Community Planning and Economic Development (CPED) department.

Examples of duties include :

• Meeting coordination and note-taking for the CPED Director and Economic Development team.
• Ensuring CPED Director and Cl Manager's calendars are updated.
• Supporting the Economic Development team with board and committee agenda reports, meeting notices, and any mailings that are required.
• Assisting in facilitating community events, special projects, programs, and activities.
• Assisting with initial department budget preparation and any follow-up.
• Assisting the development coordinators with follow-up to the public and developers with program application requirements and revisions to documentation.
• Assisting the development team with coordination of property sale and acquisition transactions.
• Coordinating internal and external communications on behalf of the division manager, as directed.
• Responding to and resolving citizen and business concerns and questions; or directing them to appropriate staff.
• Overseeing the development and implementation of team-related technologies.
• Assisting team with keeping policy and procedural manuals up to date on an annual basis.
• Maintaining the system of filing and organization of division and team documents, minutes, notes, and original contracts.
• Performing other related duties, as assigned.

Essential qualifications :

Acceptable training and experience :

The City of Kalamazoo is an Equal Opportunity Employer. We are committed to creating a diverse, equitable and inclusive organization where different perspectives and experiences are welcomed and encouraged. Studies have shown that women and people of color, are less likely to apply for jobs unless they meet all of the qualifications listed. The City of Kalamazoo is most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it. This approach will give each current and potential employee the opportunity to learn, grow and contribute to the City of Kalamazoo.