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BEACON Senior Administrative Coordinator-PART TIME
BEACON Senior Administrative Coordinator-PART TIMEBoston Medical Center (BMC) • Boston, MA, US
BEACON Senior Administrative Coordinator-PART TIME

BEACON Senior Administrative Coordinator-PART TIME

Boston Medical Center (BMC) • Boston, MA, US
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Overview

BEACON Senior Administrative Coordinator - PART TIME role at Boston Medical Center (BMC).

Position

Position : BEACON Senior Administrative Coordinator

Department : DOB OB / GYN Support Staff

Schedule : Part Time

Essential Responsibilities / Duties

  • Responsible for scrubbing the schedule and looking for inappropriately booked patients. Provide feedback to the person who scheduled the appointment or their manager about the inappropriate booking.
  • Communicates regularly with the ops manager and medical director with questions re : schedules, projects, trainings, or other administrative challenges.
  • Provides closed-loop communication about all tasks, including being forthright if unable to complete the task.
  • Works closely with the GPU Procedure Scheduler (GYN procedures) to ensure adequate scheduling across the sessions, including supporting scheduling from the GPU GYN POOL when needed.
  • Covers for the GPU procedure scheduler during time away.
  • Works with other administration in the clinic and the residents service to schedule and manage add-ons in both the GPU and the PPU.
  • Ensures regular checking of voicemail and emails, including signing out voicemail, EPIC messages and Email during time away.
  • Works with DPH Abortion Access Coordinator and CHCs to facilitate referrals.
  • Attends all operational meetings.
  • Maintains charts for PPU patients headed to the GPU.
  • Maintains tracking logs for patients having medication management.
  • Maintains administrative and clerical stock and supply ordering including consents, patient handouts, and educational materials (med ab documents for example).
  • Collates the data for the DPH QUARTERLY, and sends to DPH. Reviews the statistics with BEACON Director to ensure accuracy. Attends DPH Meetings.
  • Partners with Director to build relationships within the community.
  • Checks in patients.
  • Verifies insurance for patients seeking abortion who have atypical insurance.
  • Manages patients going through the judicial bypass system.
  • Prepares meeting agenda; prepares and distributes information packages required for meetings. Takes and prepares minutes of meetings. Ensures that minutes and other written documents are professional and accurate.
  • Handles telephone calls in a professional, courteous manner; determines nature of all calls and initiates appropriate disposition. Ensures that all messages are accurate and forwarded promptly to the appropriate party.
  • Deals discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters. Exercises discretion and independent judgment with respect to matters of significance to the department and the institution.
  • Serves as the department administrative expert with regards to compliance policies & departmental procedures.
  • Manages Templates (to include QGenda updating) for BEACON Clinic.
  • Completes reminder calls.
  • Provide support for M.Ds and / or senior management as necessary.
  • Tracks all data, correspondence, committee and administrative operations related to the department and associated committees.

Education

  • Bachelor's Degree or equivalent combination of training and experience.

    • Job Requirements

  • Minimum of 3 years experience in medical or healthcare institutions, ideally in academic medicine.

    • Knowledge & Skills

  • Ability to work independently, prioritize work, anticipate deadlines, and pay attention to detail.
  • Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression". Strong interpersonal skills to handle confidential information and to communicate policies and procedures across diverse backgrounds.
  • Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook).

    • Equal Opportunity Employer / Disabled / Veterans

    According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

    Seniority level

  • Mid-Senior level

    • Employment type

  • Part-time

    • Job function

  • Administrative

    • Industries

  • Hospitals and Health Care

    • Referrals increase your chances of interviewing at Boston Medical Center (BMC) by 2x

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