Deputy Administrative Officer

Butte County Administrative Officer

Butte County is seeking a professional who is a proven leader, facilitator, project manager and communicator. The desired candidate will possess knowledge and experience to represent the Chief Administrative Officer to internal and external County partners and oversee various aspects of projects and / or programs in the County. In addition, the ideal candidate will have knowledge and successful experience in financial in local government environment.

FLSA : Exempt

Definition

Under administrative direction, performs complex operations analysis work to assist the County Administrative Office in resolving budget, administrative and management issues; coordinates and supervises County department operations, resolves inter-departmental issues; and performs related duties as assigned.

Supervision Received and Exercised

Receives administrative direction from the Assistant Chief Administrative Officer or designee. Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

Class Characteristics

This management level classification functions independently and is expected to possess a comprehensive knowledge of Butte County political environment, policies and procedures, and organizational development strategies; serves as a resource to Chief Administrative Officer (CAO) and Board of Supervisors.

Examples of Typical Job Functions

Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Conducts and coordinates research and studies in the review of County administrative and modernization strategies, such as organization structure and planning, administrative and operational policy, workload and efficiency, and financial and statistical trends.
• Collects, compiles and analyzes data and information; develops recommendations; and prepares and presents reports to CAO and Board; directs the preparation of reports which summarize and forecast County activities and financial position based on past, present and expected operations.
• Coordinates the planning and implementation of the annual County budget process; plans and monitors the budget cycle, sets and enforces timelines, and manages the formal approval process.
• Monitors County budget and expenditures; reviews and analyzes annual County budget proposals for compliance with Board's goals; consults with department management, conducts complex analyses, and develops recommendations.
• Analyzes trends, and forecasts revenues, expenditures and workload based on complex internal and external data sources; evaluates program requirements and resource utilization; coordinates program planning and compliance evaluation teams.
• Monitors County operations and recommends change in organization's functions and processes.
• Identifies issues and collateral problems, develops alternative solutions, projects consequences of proposed actions, and presents recommendations in support of objectives.
• Furnishes advice and information to CAO and Board of Supervisors as needed; reviews budget status and all Board agenda items to assure compliance with County goals and policies.
• Analyzes trends and issues; interprets concerns, defines desired results, and creates solutions; resolves concerns and problems of departments; recommends direction of new County strategies.
• Coordinates information and assures effective communications between County departments; clarifies and reconciles issues relating to County funds, budgets and accounting procedures.
• Represents Butte County to external agencies; provides and explains technical and financial information; negotiates and coordinates intergovernmental issues and agreements.
• Confers with department officials, public officials and other professionals to define and develop strategies to achieve program objectives.
• Manages and directs the daily activities of the analyst work group through appropriate delegation, managerial support, and work supervision; assures the quality of the analyst's work products.
• Guides and assists department staff; provides coaching, counseling and assistance on professional responsibilities and technical skills; prioritizes and assigns tasks; develops staff skills and conducts performance evaluations; identifies training needs and provides training for staff.
• Performs other related duties as assigned.

Minimum Qualifications

Knowledge of :

Ability To :

Education and Experience :

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be :

Bachelor's degree in public administration, business administration or a related field; and

Five (5) years of progressively responsible experience in a governmental agency or non-profit, with responsibilities including organizational administration or financial and budgetary analysis. Experience preferably coming from work directly in the County Administrator's office.

Certifications and Licenses :

Environmental Factors and Conditions / Physical Requirements

Physical Demands

Working Conditions

Equipment and Tools Utilized

Disaster Service Worker