Office Coordinator, DoD

Office Coordinator, DOD Office of the General Counsel

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

Dexis Professional Services (DPS) is seeking an Office Coordinator to provide on-site support to the Department of Defense's (DOD) Office of the General Counsel (OGC). The Office Coordinator will be embedded within OGC and be a part of a contract team providing highly effective and timely legal review and advice in support of DOD mission requirements and in coordination with other U.S. Government departments and agencies.

This full-time position is located in the Washington, D.C. area and is required to be on-site full time, subject to change if requirements shift.

This position requires a candidate to hold an active TOP SECRET / SCI clearance. This position is contingent upon contract award.

Responsibilities

• Coordinate scheduling and front desk coverage to ensure proper coverage during core hours. Support shall include proper coverage regardless of contractor personnel absences, leave, etc.
• Update business rules and standards of practice (SOPs) and ensure all personnel (contractor and government) have access.
• Ensure all contractor personnel are in-processed and familiarized with office support.
• Ensure operational and administrative issues are addressed timely with satisfactory resolutions.
• Addressing and managing office workflow tasks (tracking, organizing, and archiving) and knowledge management activities for OGC (IA) attorneys and contractor staff, including but not limited to, managing office logistics and supply, developing and maintaining office standard operating procedures and personnel administrative support.
• Developing and implementing office knowledge management, including record archive and retrieval, managing and organizing physical and electronic files, and coordinating support of in-processing and out-processing personnel.
• Establishing procedures with the Deputy General Counsel, and ensuring those procedures are promptly followed when opening, tracking, closing, and scanning OGC actions.
• Tracking leave, travel, and other absences of office personnel.
• Serving as the office security coordinator, responsible for implementing office security procedures in accordance with regulations and the OGC security manager and maintaining visitor access rosters and logs.
• Serving as the office safety officer responsible for office-level safety tasks, such as inspecting fire extinguishers and providing office safety coordination.

Qualifications

Preferred Qualifications

Dexis pay range for this role :

$84,000 - $95,000 USD

Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" that's how Dexis goes "all in." How will you?

If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview.

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.