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Project Coordinator II (Non-IT)

Project Coordinator II (Non-IT)

Spectraforce TechnologiesMettawa, IL, United States
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Position Title : Project Coordinator II (Non-IT)

Location : Mettawa, IL, 60045

Assignment Duration : 2 years (Possible Extension)

Work Schedule : Monday - Friday, 9 : 00 AM - 5 : 00 PM

Work Arrangement : Hybrid (3 days in office / 2 days remote)

Position Summary :

We are seeking a detail-oriented and proactive Project Coordinator II to support the Data Operations team. The role involves coordinating financial processes, managing third-party agreements, tracking budgets, onboarding data, and coordinating vendor training schedules.

Key Responsibilities :

Invoice Processing :

  • Review invoices for accuracy and compliance
  • Balance invoices against Purchase Order (PO) amounts
  • Track invoices through the payment cycle

Manage the filing system for approved invoices

(Annual Budget : ~$25 million)

Purchase Order Management :

  • Complete and submit Purchase Order requests
  • Maintain PO and Statement of Work (SOW) filing system
  • Budget Tracking :

  • Assist in tracking the data operations budget
  • Third-Party and Related Agreements Management :

  • Assist users in submitting TPA requests
  • Perform quality control of user requests before vendor submission
  • Communicate with vendors regarding status and issue resolution
  • Track agreement status and renew annual agreements
  • Resolve issues between AbbVie, Contractors, and Vendors
  • Escalate issues to AbbVie SMEs when needed
  • Conduct user training related to TPA processes
  • Data Onboarding :

  • Manage contract documentation
  • Track onboarding status and time to completion
  • Resolve issues between AbbVie and SPP
  • Vendor Training Coordination :

  • Coordinate training schedules with vendors (e.g., IQVIA, Symphony)
  • Schedule and track attendance
  • Qualifications :

  • College degree preferred
  • Excellent verbal and written communication skills
  • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
  • Highly detail-oriented
  • Ability to multi-task and effectively prioritize work
  • Persistent and proactive in resolving issues
  • Quick learner of various systems
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    Project Coordinator • Mettawa, IL, United States

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