Position Title : Project Coordinator II (Non-IT)
Location : Mettawa, IL, 60045
Assignment Duration : 2 years (Possible Extension)
Work Schedule : Monday - Friday, 9 : 00 AM - 5 : 00 PM
Work Arrangement : Hybrid (3 days in office / 2 days remote)
Position Summary :
We are seeking a detail-oriented and proactive Project Coordinator II to support the Data Operations team. The role involves coordinating financial processes, managing third-party agreements, tracking budgets, onboarding data, and coordinating vendor training schedules.
Key Responsibilities :
Invoice Processing :
- Review invoices for accuracy and compliance
- Balance invoices against Purchase Order (PO) amounts
- Track invoices through the payment cycle
Manage the filing system for approved invoices
(Annual Budget : ~$25 million)
Purchase Order Management :
Complete and submit Purchase Order requestsMaintain PO and Statement of Work (SOW) filing systemBudget Tracking :
Assist in tracking the data operations budgetThird-Party and Related Agreements Management :
Assist users in submitting TPA requestsPerform quality control of user requests before vendor submissionCommunicate with vendors regarding status and issue resolutionTrack agreement status and renew annual agreementsResolve issues between AbbVie, Contractors, and VendorsEscalate issues to AbbVie SMEs when neededConduct user training related to TPA processesData Onboarding :
Manage contract documentationTrack onboarding status and time to completionResolve issues between AbbVie and SPPVendor Training Coordination :
Coordinate training schedules with vendors (e.g., IQVIA, Symphony)Schedule and track attendanceQualifications :
College degree preferredExcellent verbal and written communication skillsStrong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)Highly detail-orientedAbility to multi-task and effectively prioritize workPersistent and proactive in resolving issuesQuick learner of various systems