Strategic Sourcing Specialist (Richmond)

Strategic Sourcing Specialist

The Virginia Lottery, an independent state agency, is currently seeking a Strategic Sourcing Specialist to join our Procurement Team. This position is located in Richmond, Virginia. The Strategic Sourcing Specialist will strategically source complex goods and services. The Specialist will partner with key stakeholders and with partners to address agency objectives, utilizing excellent technical writing skills to ensure all necessary details and requirements are included in all procurement documents (solicitations, contracts, MOU's, scoring documentation, etc.). This position will contribute to the continuous development of sourcing knowledge base and best practices by identifying and implementing sourcing pockets of excellence.

The Strategic Sourcing Specialist duties include :

• Keeping up with supply market trends, supplier economics, and best practice sourcing, especially within the Marketing and Information Technology categories.
• Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery Procurement Manual and ensuring ethical and procedural standards are maintained at 100%.
• Coordinating with other departments and teams, including Accounts Payable, Budget, Legal, and Information Securityto confirm that solicitations and contracts contain appropriate language.
• Preparing solicitations wherein awards will result in the best value, to ensure customer satisfaction.
• Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning.
• Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract.
• Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings.
• Writing and developing contracts that include scopes of work, terms and conditions, liquidated damages, Service Level Agreements, pricing models, etc. In addition to issuing POs, this position drafts independent two-party contracts.
• Other duties involve managing contracts by :
• Establishing Key Performance Indicators (KPI's) to monitor duration, renewals, and reporting requirements.
• Establishing metrics to measure and assess the effectiveness of all contracts.
• Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract.
• Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments.
• Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments.
• Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency's SWaM program. This position will the Agency's SWaM champion.
• Assisting with the Administration of the Agency's Small Purchase Charge Card (SPCC) Program.
• This position requires in-office work three days per week including Tuesday and Wednesday.

The person selected for this position will have :

Professional certifications in the areas of governmental purchasing (CPPB, CPPO, CPM, VCO) are strongly preferred.