Talent.com
Administrative Assistant IV-Brand Marketing
Administrative Assistant IV-Brand MarketingUS Tech Solutions • Lake Forest, IL, United States
Administrative Assistant IV-Brand Marketing

Administrative Assistant IV-Brand Marketing

US Tech Solutions • Lake Forest, IL, United States
job_description.job_card.1_day_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.temporary
job_description.job_card.job_description

Duration : 12 months contract

Location : Mettawa, IL (Hybrid)

Job Description :

This position offers a dynamic opportunity for an individual seeking to grow their career in a supportive and collaborative environment. The organization provides a positive corporate culture where contingent staff are valued as integral team members to achieve business objectives. Below are some of the perks available to contingent staff :

  • Access to various technology and training to enhance and expand skill levels.
  • Leadership support to align career development with personal interests and goals.
  • Flexible schedules, depending on team requirements.
  • Collaborative team environment fostering a positive work experience.
  • Inter-campus shuttles for convenient building-to-building transport with on-demand service.
  • Complimentary shuttle service from local transit stations to the campus (location-dependent).
  • Complimentary coffee service at various locations (location-dependent).

Responsibilities :

The Admin Level IV provides advanced administrative support to VP-level executives or equivalent, with potential backup support for higher-level management or other staff as needed. Responsibilities include, but are not limited to :

  • Ensuring compliance with corporate and divisional policies, including purchasing / requisition procedures, security and privacy rules, branding guidelines, and copy center procedures (if applicable).
  • Interacting with high-level executives and handling confidential or business-sensitive information.
  • Tracking budget expenditures as assigned.
  • Coordinating and maintaining departmental files in compliance with corporate and government regulations.
  • Utilizing Microsoft Office Suite and other business-specific software, including corporate travel / expense systems and employee performance management tools (as applicable).
  • Managing new employee office setups and onboarding processes.
  • Training or coordinating work for new administrative assistants.
  • Performing administrative functions, including :
  • Answering phones and managing inquiries.
  • Calendar management, proactively resolving scheduling conflicts.
  • Setting up Teams / Zoom and telepresence systems, acting as a liaison for remote access issues.
  • Scheduling travel and processing expense reports.
  • Managing correspondence, scheduling couriers, preparing FedEx labels, and handling shipments.
  • Ordering office supplies and processing invoices.
  • Planning meetings / events and coordinating catering.
  • Creating or modifying business documents and preparing presentations from source materials.
  • Handling large copy requests, preparing binders, and requesting publications / articles.
  • Onboarding contracted vendors.
  • Operating with general instructions and minimal supervision.
  • Safeguarding confidential information.

    • Experience :

  • 7+ years of previous administrative experience supporting executives.
  • Experience in a pharmaceutical company or Contract Research Organization (CRO) strongly preferred.
  • Some leadership or supervisory experience desired.
  • Intermediate-to-advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency in Concur, SharePoint, Visio, or OrgPlus.
  • Understanding of business processes and requirements.
  • “Make it happen” attitude with persistence.
  • Ability to learn quickly, grasp key concepts, and adapt to changing priorities.

    • Skills :

  • Fully understands assigned tasks and expectations, seeking clarification when needed.
  • Communicates obstacles to meeting deadlines and provides status updates proactively.
  • Demonstrates strong problem-solving skills and accountability for actions / mistakes.
  • Challenges the team to continuously improve.
  • Prioritizes work effectively, balancing multiple requests.
  • Build strong working relationships with client areas, fostering rapport and trust.
  • Exhibits excellent listening skills.

    • Education :

  • Some college preferred.

    • About US Tech Solutions :

    US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

    US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    Recruiter Details : Name : Jyoti

    Email : jyoti.bhargav@ustechsolutionsinc.com

    Internal Id : 25-46718

    serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Lake Forest, IL, United States

    Job_description.internal_linking.related_jobs
    Administrative Assistant IV

    Administrative Assistant IV

    US Tech Solutions • Great Lakes, IL, US
    serp_jobs.job_card.full_time
    Length of Contract : 6 months-1 year (starting with six months; may go longer than a year if all works out for the candidate / STAR Team. Supporting : VPs, SVPs, Managers, Directors, Heads Job Duties an...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant IV

    Administrative Assistant IV

    Kyyba • Chicago, IL, US
    serp_jobs.job_card.temporary
    Location : 905 W Fulton Market, Suite 200, Chicago, IL - 60607 Duration : 06 Month (possible extension) Hours : 37.Hour Work Week On Site Only Notes : This job supports a C-Level leader at Mondelez and...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant II

    Administrative Assistant II

    Samprasoft • Chicago, IL, US
    serp_jobs.job_card.full_time
    Performs a variety of administrative functions.Schedules appointments, gives information to callers, and takes dictation.serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Brand Manager

    Brand Manager

    US Tech Solutions • Racine, WI, United States
    serp_jobs.job_card.full_time
    Occasional commuting to Chicago for meetings, potentially once a week depending on business needs.As the Contractor – Brand Management (Air Care), you will support the development and execution of ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    USA - Administrative Assistant II

    USA - Administrative Assistant II

    Equiliem • Round Lake, IL, US
    serp_jobs.job_card.full_time
    Round Lake, IL 100% Onsite Supports one or more mid to senior-level managers.Works in a diverse and more complex environment. and includes some customer and executive contact.Performs more complex ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant (Round Lake)

    Administrative Assistant (Round Lake)

    Planet Pharma • Round Lake, IL, US
    serp_jobs.job_card.part_time
    Supports one or more mid to senior-level managers.Works in a diverse and more complex environment; and includes some customer and executive contact. Performs more complex administrative activities i...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Administrative Assistant IV

    Administrative Assistant IV

    Abacus Service Corporation • Chicago, IL, US
    serp_jobs.job_card.full_time
    Executive Assistant To The Chief CGA Officer.Key Role Requirements The role of the Executive Assistant to the Chief CGA officer provides key administrative and logistical support that ensures that ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Travel Nurse RN - Post-Anesthesia Care Unit (PACU) / Pre-Post Op in Burlington, WI

    Travel Nurse RN - Post-Anesthesia Care Unit (PACU) / Pre-Post Op in Burlington, WI

    TravelNurseSource • Burlington, WI, US
    serp_jobs.job_card.full_time
    TravelNurseSource is working with Malone Healthcare to find a qualified PACU / Pre-Post Op RN in Burlington, Wisconsin, 53105!. RN PACU @ Burlington - Day Surg Center : 135016437707 job in Burlington, ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    Pyramid Consulting, Inc • Round Lake, IL, United States
    serp_jobs.job_card.temporary
    Please review the job description below and contact me ASAP if you are interested.Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan.Managing...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Administrative Executive Assistant

    Administrative Executive Assistant

    Reynolds Consumer Products • Lake Forest, IL, US
    serp_jobs.job_card.full_time
    Administrative Executive Assistant.Join Reynolds Consumer Products and Drive Your Career across a world of opportunities! We provide amazing job opportunities for growth with competitive salaries a...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Marketing Manager II - Oncology

    Marketing Manager II - Oncology

    AbbVie • Lake Forest, IL, US
    serp_jobs.job_card.full_time
    AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable i...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    B2B Sales Representative

    B2B Sales Representative

    Staples, Inc. • PLEASANT PRAIRIE, WI, US
    serp_jobs.job_card.full_time
    Quill is a valuable part of the Staples family of brands.Since 1956, Quill has held its position as a leader in office supplies. Acquired by Staples in 1998, Quill delivers the essential services, s...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Planet Pharma • Round Lake, IL, US
    serp_jobs.job_card.full_time
    Duties may include more complex administrative activities : managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommendi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant I (Round Lake)

    Administrative Assistant I (Round Lake)

    Pyramid Consulting, Inc • Round Lake, IL, US
    serp_jobs.job_card.part_time +1
    Please review the job description below and contact me ASAP if you are interested.Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan.Managing...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    USA Jobs • Deerfield, IL, US
    serp_jobs.job_card.full_time
    Aston Carter is currently hiring for an Administrative Assistant role in the Deerfield, IL area!.We are seeking a highly organized and proactive experienced Administrative Assistant to provide exec...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Strategic Staffing Solutions • Chicago, IL, US
    serp_jobs.job_card.full_time
    S3 / Strategic Staffing Solutions has an Administrative Assistant opportunity for a leading Investment Management Firm in Chicago, IL! Please read further if you are interested in joining a leading o...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Brand Manager (Racine)

    Brand Manager (Racine)

    US Tech Solutions • Racine, WI, US
    serp_jobs.job_card.part_time
    Occasional commuting to Chicago for meetings, potentially once a week depending on business needs.As the Contractor Brand Management (Air Care), you will support the development and execution of b...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant IV

    Administrative Assistant IV

    Axelon Services Corporation • Chicago, IL, US
    serp_jobs.job_card.temporary
    The role of the Executive Assistant to the Chief CGA officer provides key administrative and logistical support that ensures that the Chief CGA officer has a well-managed and coordinated schedule, ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted