Supply and Receiving Specialist, The Harry Ransom Center

Job Posting Title :

Supply and Receiving Specialist, The Harry Ransom Center

Hiring Department : Harry Ransom Center

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

About the Harry Ransom Center

The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings, including readings, talks, symposia, and film screenings.

The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.

Purpose

To assist the Business Office in the day-to-day operations of the Ransom Center, including supply management and specialization in receiving.

This position is salaried, 40 hours per week, Monday through Friday, 8 am to 5 pm.

Responsibilities

• Order, restock, and manage inventory of supplies for the Ransom Center, including specialized archival supplies and materials, general office supplies, IT equipment, and breakroom supplies, using UT Market, Point Plus, Amazon, and other specialized procurement methods. Coordinate with Facilities Manager to assemble and move office furniture.
• Receive and distribute materials and supplies throughout the building, including large and palletized shipments and fragile collection materials. Check deliveries for accuracy, and process credit or return requests for damaged or missing items.
• Operate and inspect pallet jacks, dollies, and power equipment including pallet jack, straddle stacker, and scissor lift table and dollies to ensure safe operation of receiving equipment.
• Work with Ransom Center staff including curators, conservators, archivists, and librarians to survey supply needs and identify appropriate materials and vendors. Liaise with vendors to establish them in UT's system, request quotes, and manage invoices.
• Process patron orders and petty cash income. Use Define and Request System to process income vouchers as well as assist with creating payment vouchers. Track and record payment vouchers and reconcile payments.
• Pick up and deliver / distribute mail, equipment and packages throughout the building, coordinating with FedEx, Campus Mail, and Campus Distribution personnel. Prepare and monitor outgoing shipments, including express shipments and those requiring special handling. Act as courier for deliveries on or near campus.
• Assist with tracking computer inventory and loaner machines, including ordering computers & peripherals. Liaise with technology services to replace / repurpose / repair computers according to warranty and expected life cycle, and surplus outdated or non-functioning computers. Manage Ricoh printer fleet, ordering toner or other supplies and arranging maintenance visits as needed.
• Serve as back-up for Director's Office receptionist, greeting visitors and receiving / distributing phone calls using a multi-line phone system. Responsible for preparation of morning coffee for the Center one day per week and other times as needed, including assisting with set-up and clean-up for weekly Wednesday Coffee and occasional events. Maintain clean and functional designated food prep and break room areas.
• Other related and miscellaneous functions as assigned.

Required Qualifications

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Salary Range

$41,000+ depending on qualifications

Working Conditions

Work Shift

Monday through Friday 8 : 00 am - 5 pm

Required Materials

Resume / CV

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.