Office Manager

Job Description

Job Description

We are looking for a detail-oriented Office Manager to join our team on a contract basis in Syracuse, New York. In this role, you will oversee essential administrative and operational activities, ensuring the smooth functioning of office workflows and compliance with company procedures. This position provides an excellent opportunity to contribute to a fast-paced environment while managing varied responsibilities.

Responsibilities :

• Coordinate loan processing activities, including assigning loan numbers, organizing digital folders, and ensuring documentation is accurately stored in shared drives and SharePoint.
• Prepare and oversee Third-Party Release Authorization Forms, verifying compliance prior to conducting credit and background checks.
• Run credit and LexisNexis background reports, save results, and reconcile associated invoices for processing.
• Handle loan fee deposits by preparing forms, processing checks, and collaborating with lockbox services.
• Facilitate vendor engagement for third-party reports such as appraisals, environmental reviews, and market studies, ensuring timely payments and accurate documentation.
• Manage office expenses, including rent, utilities, payroll services, and subscriptions, while resolving discrepancies and uploading sustainability records.
• Schedule and coordinate meetings using Webex and Microsoft Teams, maintaining calendars and logistics to ensure seamless operations.
• Order and manage office supplies and groceries, oversee general maintenance, and liaise with vendors as needed.
• Download, profile, and upload loan documents from various sources, ensuring organized and accessible digital records.
• Assist in preparing financial reports, wire forms, and loan status spreadsheets, supporting sustainability documentation and ad hoc projects.
• Minimum of 2-3 years of administrative support experience in a dynamic environment, preferably within financial services, real estate, or loan processing.
• Demonstrated ability to manage documentation workflows, coordinate with vendors, process payments, and support cross-functional teams.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Familiarity with SharePoint, Strategy, HubSpot, LexisNexis, CreditFacts, and Equifax.
• Strong organizational and time management skills with attention to detail.
• Excellent communication abilities to effectively collaborate with team members and external vendors.
• Ability to adapt to a fast-paced work environment and handle multiple priorities.
• Experience in accounts payable and receptionist duties is a plus.