Accounts Payable Coordinator

Accounts Payable Coordinator

Circular Services is the largest privately held recycling and organics service provider in the U.S. It operates over 25 facilities serving major long-term municipal and commercial contracts. The mission of Circular Services is to keep valuable materials in circulation and minimize the cost and environmental impact of landfills. The company services municipal contracts with some of the largest and fastest growing cities in the U.S. including New York City, Austin, San Antonio, and Phoenix.

About the Role

We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team in a high-volume, fast-paced environment. This role is responsible for executing the day-to-day accounts payable operations, including processing a large volume of invoices, ensuring accurate coding, and maintaining timely payments to vendors. The ideal candidate will demonstrate strong organizational skills, excellent communication abilities, and a commitment to accuracy and efficiency. You will collaborate closely with vendors and internal departments to resolve discrepancies and support smooth financial operations.

Responsibilities

• Review and verify invoices for accuracy, completeness, and proper authorization prior to posting for payment.
• Track, research, and resolve invoice discrepancies and issues in a timely and documented manner.
• Perform regular account reconciliations to ensure accuracy of financial records.
• Process and record online payments within the ERP system.
• Process weekly payments to vendors.
• Support internal teams with payment-related questions and documentation.
• Ensure all transactions comply with internal financial policies and procedures.
• Establish and maintain positive vendor relationships, including timely communication and issue resolution.
• Maintain vendor records by setting up new vendors, reconciling accounts, and managing W-9 forms for 1099 processing.
• Assist the accounting team in preparing documentation and support for the Annual Audit.
• Participate in special projects and provide cross-functional support as needed.

Minimum Job Qualifications

Preferred Job Qualifications

Working Conditions and Physical Requirements

EEOC

Circular Services is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind : Circular Services is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Circular Services are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and / or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Circular Services will not tolerate discrimination or harassment based on any of these characteristics.