SO Senior Administrative Specialist : Open Records

Job Summary

Reporting directly to a Sheriff's Office Manager, Commander or Paralegal, responsible for providing advanced administrative support to an assigned division. Level II of II in Sheriff's Office Administrative Specialists.

Examples Of Work Performed

Provides direct customer service either in person or on the telephone

Creates and maintains various reports related to assigned division

Creates and maintains forms, worksheets, and informational materials

Ensures comprehensive filing systems are maintained and up to date

Assists in planning and executing special projects and events

Assists with policy and procedure updates

Assists in various staffing processes

Reviews stock inventory and processes purchase requisitions for needed supplies and equipment

Cross-trains with office staff in other areas to ensure continuity of departmental operations

Attends all meetings and trainings, as required

Performs special duties as assigned

Open Records Assignment

Assists in processing and responding to Open Records Requests

Researches, prepares, and disseminates information as per guidelines set under the Texas Public Information Act and other applicable policies and laws while maintaining a high level of security and confidentiality

Locates, Compiles and copies records responsive to verbal and written requests for information

Reviews records in response to verbal and written requests for information to determine what information can be released, if any, under the Texas Public Information Act and other laws apply to the information requested, as directed by Paralegal. Confirms the related charges for copies of and access to public information as allowed under the Texas Public Information Act

Review and prepare records under the Texas Public Information Act, reviews and processes / redacts digital media while maintaining all compliance requirements

Reviews and processes TX PIA requests and paperwork for interdictions within the time restrictions set for each request.

Maintains knowledge base of current laws and policies to help minimize liability.

Knowledge of Texas Public Information Act and Privacy Act laws, policies, and regulations.

Organization Relationships

Reports directly to Sheriff's Office Supervisor, Commander or Paralegal

Direct Reports No

Physical Demands

Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting / carrying

Position may involve working day and / or overnight shifts

Environmental Factors

Work is primarily indoors in an air-conditioned environment

Contact with persons accused or convicted of crimes

Contact with law enforcement officials and public

Open Records Assignment : Exposure to graphic reports, video, and audio recordings

Irregular Hours

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

High School diploma or equivalent

Two (2) years of clerical experience in a professional office environment

Valid driver's license required within thirty (30) days of employment

Open Records Assignment : Texas Crime Information Center (TCIC) certification, Public Information Act certification, and Federal Emergency Management Agency (FEMA) ICS 100, 200, and 700 certifications required within one (1) year of employment

Preferred Qualifications

All assignments : Two (2) years of directly related experience to assignment

Open Records Assignment : Associate Degree in a related field

Employment is contingent on passing any post-offer pre-employment screening as listed below :

Criminal background check : Yes

Motor Vehicle Record check : Yes

Drug screening : Yes

Physical exam : No

Psychological exam : No

Additional : N / A

Supplemental Information

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.