Workplace & Experience Coordinator

Workplace & Experience Coordinator

Chicago, IL

People, Operations, and Finance / Full Time / Hybrid

Egen is a fast-growing and entrepreneurial company with a data-first mindset. We bring together the best engineering talent working with the most advanced technology platforms, including Google Cloud and Salesforce, to help clients drive action and impact through data and insights. We are committed to being a place where the best people choose to work so they can apply their engineering and technology expertise to envision what is next for how data and platforms can change the world for the better. We are dedicated to learning, thrive on solving tough problems, and continually innovate to achieve fast, effective results. If this describes you, we want you on our team.

We're looking for a polished, proactive Office Manager who doubles as a stellar Executive Assistant. You'll keep our Naperville and Chicago offices running like a well-oiled machine, while also supporting a few of our senior leaders with scheduling, travel, and general admin magic. This role is perfect for someone who thrives in fast-paced environments, enjoys creating order and clarity in dynamic environments, and finds joy in making other people's lives easier. This is a hybrid roleexpect to be onsite 12 days a week in either Naperville or Chicago, and remote the rest of the time.

What You'll Be Doing :

• Own the vibe : keep our offices welcoming, stocked, and running smoothly
• Be the first face guests see and the friendly point of contact for team needs
• Coordinate onboarding logistics : desks, laptops, welcome kits, badge access, and more
• Manage office supplies, snacks, swag, mail, deliveries, and vendor relationships
• Plan and coordinate in-office lunches, team events, and culture-building moments
• Provide executive assistant support to senior leaders :
• Manage calendars and schedule meetings
• Book and coordinate travel (flights, hotels, cars, etc.)
• Keep things on track with reminders, agendas, and follow-ups
• Pitch in with light financial admin : check processing, supply orders, expense tracking
• Jump into ad hoc projects across People Ops, IT, and beyondyou're a trusted utility player

About You :

What You Bring :

This role is eligible for our competitive salary and comprehensive benefits package to support your well-being :

The salary range for this role is $70,000 - 90,000, commensurate with experience and qualifications.

All roles are subject to standard hiring verification practices, which may include background checks, employment verification, and other relevant checks.

Egen is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans' status, or any other characteristic protected by federal, state, or local laws. Egen will also consider qualified applications with criminal histories, consistent with legal requirements. Egen welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.