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Administrative Assistant
Administrative AssistantSwoon • Aurora, CO, US
Administrative Assistant

Administrative Assistant

Swoon • Aurora, CO, US
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Job Description

Job Description

Administrative / Executive Assistant 5

Length : 12 months + likely extensions & potential for direct hire

Location : Aurora (Denver), CO

Potential Travel : 15% – Chicago, IL; Mesa, AZ; Dallas (Irving), TX

Rate : $23-25 / hour W2 + Benefits or $27 / hour C2C

Job Description

The Administrative / Executive Assistant 5 provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role requires managing communication, scheduling, and reporting for executive leadership.

Key Responsibilities

  • Supervise general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping.
  • Review and approve invoices, reports, memos, letters, and financial statements.
  • Manage corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and distribution.
  • Prepare agendas and arrange committee, board, and other meetings.
  • Maintain confidentiality while managing executive-level tasks and interactions.

Qualifications (Required) :

  • 10+ years of experience supporting executive-level leaders.
  • High school diploma or GED required.
  • Expertise in Microsoft Word, Excel, and PowerPoint.
  • Strong written and verbal communication skills.
  • Self-driven with the ability to work independently and multitask.

    • Qualifications (Desired) :

  • Experience as an office manager or in a comparable role.
  • Proficiency in Microsoft Suite, Adobe Acrobat, and PowerBI.
  • Strong financial acumen and ability to manage budgets.

    • Soft Skills :

  • Strong interpersonal and leadership skills.
  • Ability to maintain confidentiality.
  • Flexibility to accommodate occasional off-hours needs.

    • Disqualifiers :

  • Poor attendance or punctuality.
  • Lack of flexibility in work schedule.
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    Administrative Assistant • Aurora, CO, US