Church Office Administrator

Overview

A vibrant and welcoming parish community is seeking a dedicated Office Administrator to support daily operations and ensure the smooth running of church activities. This is a great opportunity for someone who enjoys organization, multitasking, and making a meaningful impact within a mission-driven environment. The Office Administrator will coordinate office activities, manage records, and support both parish leadership and community functions. Full-Time (Monday-Friday, 9 : 00am-5 : 00pm). Salary : $45,000-$55,000 a year (based on experience and skills)

Responsibilities

• Keep the office organized, efficient, and welcoming for parish members and visitors.
• Coordinate directly with the parish priest, attending regular meetings and helping translate decisions into action.
• Act as the main point of contact for vendors, service providers, tenants, volunteers, and committees.
• Maintain parish records, including sacramental, financial, and administrative files.
• Oversee the parish calendar, scheduling services, events, and building use.
• Prepare weekly bulletins and newsletters (digital and print), ensuring accuracy and timely distribution.
• Handle routine office operations such as mailings, posting announcements, and updating bulletin boards.
• Assist with financial tracking in collaboration with the treasurer and accounting firm, including expense reporting and contribution records.
• Secure the building during office hours, ensuring the space is safe and properly maintained.
• Operate common office equipment (scanners, fax machines, folding machines, laminator, etc.).
• Strong organizational and time-management skills, with the ability to balance multiple priorities.
• Handle mailings in line with bulk mailing guidelines.
• Maintain tablets by installing software updates, keeping devices charged, and labeling them by booth.
• Manage Square by updating items, pricing, and booth assignments.
• Organize T-shirts by size and create a tracking sheet for volunteers to record which sizes they\'ve taken.
• Comfortable with deadlines and capable of handling projects of varying size.
• Professional communication skills and the ability to interact with a wide range of people.
• Proficiency with computers and office systems.
• A proactive, dependable, and detail-focused work style.

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