Talent.com
Executive Assistant III
Executive Assistant IIIIt's All Here - Working at Texas A&M • College Station, TX, US
Executive Assistant III

Executive Assistant III

It's All Here - Working at Texas A&M • College Station, TX, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Executive Assistant III

Texas A&M AgriLife Research, Dean's Office, College Station, Texas, Staff

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members :

  • Texas A&M AgriLife Extension Service
  • Texas A&M AgriLife Research
  • College of Agriculture and Life Sciences at Texas A&M University
  • Texas A&M Forest Service
  • Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Position Information

We are seeking an executive assistant III, who under direction, provides administrative support to high level administrators, including special events, projects, initiatives and programs. Provides leadership in planning, directing, and evaluating departmental operations. Functions as a high level departmental liaison to customers, and maintains interactions with high ranking officials within and outside of the University. Exercises discretion and independent judgment with respect to matters of significance.

Responsibilities :

  • Provides direct support to the Executive Associate Dean (EADean) for the College of Agriculture and Life Sciences. Drafts, manages and signs correspondence and communications on behalf of the EADean by logging into Teams mail log, and moving to folder for review and approval. Schedules appointments & meetings, heavy calendar management, manages office phone line, and coordinates EADean travel. Coordinate travel arrangements and creates itineraries, submits travel for approval and approves and processes travel reimbursements in the System's travel system. Creates, expense reports, allocates funding, itemizes and submits expenses from EADean's Travel Card.
  • Through coordination activities, assist EADean in faculty, department and college matters such as hiring and unit evaluation. Send out calls for Retention of Tenure Requests, Post Tenure Review / Peer Review Requests, create reports and submit to faculty affairs.
  • Collaborate with Assistant Dean for Budgets to update Faculty Reappointment FAQs, reappointment letter templates and data, as well as mail merge for faculty reappointment letters.
  • Use Compass, DARS and other databases to access and develop informational summaries for the EADean.
  • Provide information and assistance as requested by administrators in the University, College. System Agencies as well as faculty.
  • Compiles reports, maintains records and other documents. Evaluates documents submitted for administrator's signature. Provides support for long-range planning and scheduling activities. Provides expert advice to management.
  • Formulate, Interpret, and implement policies, rules, and regulations. Acts as administrator's representative in dealing with internal and external third parties.
  • Communicates agency objectives, tasks, and decisions to staff, department heads and other leadership of behalf of the EADean. Researches and handles / coordinates special projects and events.
  • Coordinates and leads support for departmental functions, including planning, directing, and evaluating operations. Plans long and short-term business objectives.
  • Develop new process and SOPs for the department. Work with the 15 department head assistants to ensure the have access to the latest templates and information required for processes and procedures.
  • Makes arrangements for dignitaries and other distinguished visitors, as well as potential employees visiting the campus and welcomes them on behalf of the administrator. Arranges university social functions hosted by administrator.
  • Oversees the review and evaluation of administrative practices and programs and formulations policies. Conducts research for and briefs administrator prior to meetings and events by providing agendas, reports, and other necessary documents.
  • Oversees the preparation of reports, manuals, and publications. Oversees the administrative assignments, programs, and other administrative matters. Coordinates and monitors action items for administrator.
  • Serves as liaison and point of contact for the administrator.
  • Coordinates work flow, supervises and evaluates the front desk administrative staff.
  • Assists in the resolution of complex, highly sensitive, and confidential administrative matters.
  • Identifies and recommends improvements for administrative procedures and makes evaluative judgments in implementing changes.
  • Coordinates monthly committee meetings as in the AgriLife Administrative Services Team (AAST) and the Deans Office Leadership Team (DOLT), prepares agendas, and organizes and tracks agenda items.
  • Serves as an Office Manager and backs up the front office administrative staff and student duties. Maintains and monitors budgets and has fiscal records management responsibilities.
  • Performs other duties as assigned.
  • Required Education and Experience :

    Bachelor's degree in applicable field or equivalent combination of education and experience. Six years of related experience.

    Knowledge, Skills and Abilities :

    Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.

    What You Need to Know

    Salary : Compensation for this position is commensurate based on the selected candidate's qualifications.

    Flexible Work Arrangements : Flexible work schedules and remote work options may be available for this position, depending on the nature of the role and employee eligibility, in accordance with AgriLife Alternate Work Location Procedures.

    Why Work at Texas A&M AgriLife?

    When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

    In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following :

  • Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
  • Automatic enrollment in the Teacher Retirement System of Texas
  • Employee Wellness Initiative for Texas A&M AgriLife
  • Applicant Instructions

    Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a profile to prepopulate the online application.

    Required Documents

    CV / Resume

    Cover letter

    List of references

    Certifications / additional documentation

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

    Equal Opportunity / Veterans / Disability Employer.

    serp_jobs.job_alerts.create_a_job

    Executive Assistant • College Station, TX, US

    Job_description.internal_linking.related_jobs
    Customs and Border Protection Officer

    Customs and Border Protection Officer

    U.S. Customs and Border Protection • Madisonville, TX, United States
    serp_jobs.job_card.full_time
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Customs and Border Protection Officer - Experienced (GS9)

    Customs and Border Protection Officer - Experienced (GS9)

    U.S. Customs and Border Protection • Hilltop Lakes, TX, US
    serp_jobs.job_card.full_time
    Customs and Border Protection (CBP) offers those interested in a career in law enforcement an exceptional opportunity to work with an elite team of highly trained professionals whose camaraderie, p...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Executive Assistant II

    Executive Assistant II

    It's All Here - Working at Texas A&M • College Station, TX, US
    serp_jobs.job_card.full_time
    Texas A&M University's College of Architecture is seeking a dynamic and highly organized Executive Assistant II to support the Dean. This pivotal role requires a proactive professional who thrives i...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Executive Assistant to Founder / Executive

    Executive Assistant to Founder / Executive

    Legion Engineering • Bryan, TX, US
    serp_jobs.job_card.full_time
    Location : College Station, Texas (with travel as needed).Travel Requirement : Occasional travel expected (domestic).We are seeking a dynamic, highly organized Executive Assistant to provide dedicate...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Business Coordinator II

    Business Coordinator II

    Texas A&M Engineering Extension Service (TEEX) • College Station, TX, US
    serp_jobs.job_card.full_time
    The Business Coordinator II manages budgets, supports project initiatives, and assists with special events.Provides business coordination, administrative support, and project coordination, offering...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Inpatient Pharmacist II

    Inpatient Pharmacist II

    Baylor Scott & White Health • Benchley, TX, US
    serp_jobs.job_card.full_time
    ED and inpatient medicine rotation.The Pharmacist 2 provides pharmaceutical care to patients in a clinical setting.Compounds and dispenses medications and other pharmaceuticals in accordance with f...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Project Coordinator II

    Project Coordinator II

    It's All Here - Working at Texas A&M • College Station, TX, US
    serp_jobs.job_card.full_time
    Texas A&M University is preparing to celebrate its 150th anniversary with a series of signature events, programs, and initiatives that honor the institution's history and traditions.The Project Coo...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Border Patrol Agent - Experienced (GS11)

    Border Patrol Agent - Experienced (GS11)

    United States Customs and Border Protection • Ridge, TX, US
    serp_jobs.job_card.full_time
    Border Patrol Agent - Experienced (GS11) Check out this higher-salaried federal law enforcement opportunity with U.Your current or prior law enforcement experience may qualify you for this career o...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Business Coordinator III

    Business Coordinator III

    It's All Here - Working at Texas A&M • Bryan, TX, US
    serp_jobs.job_card.full_time
    Texas A&M University Health Science Center.Proposed Minimum Salary : Commensurate.Our commitment to enriching the learning and working environment by promoting a culture that respects all perspectiv...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Guitar Repair Tech - Guitar Center

    Guitar Repair Tech - Guitar Center

    Guitar Center • Franklin, TX, US
    serp_jobs.job_card.full_time
    Guitar Center embodies the world of creativity and music by encouraging staff to find their own individual sound.Our mission is to develop and nurture lifelong musicians and make a difference in th...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Patient Access Rep II

    Patient Access Rep II

    Common Spirit Health • Brenham, TX, US
    serp_jobs.job_card.full_time
    The posted compensation range of $12.CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Engineering Assistant I-II

    Engineering Assistant I-II

    Texas Department of Transportation • Bryan, TX, US
    serp_jobs.job_card.full_time +1
    Texas Department of Transportation.Be among the first 25 applicants.Texas Department of Transportation.Get AI-powered advice on this job and more exclusive features. Work involves job rotation, trai...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Travel Occupational Therapist - $1,148 per week

    Travel Occupational Therapist - $1,148 per week

    GLC On-The-Go • Bremond, TX, United States
    serp_jobs.job_card.full_time
    GLC On-The-Go is seeking a travel Occupational Therapist for a travel job in Bremond, Texas.Job Description & Requirements. Pay package is based on 8 hour shifts and 40 hours per week (subject to co...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Coder II

    Coder II

    CHI • Caldwell, TX, US
    serp_jobs.job_card.full_time
    Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.The Coder II is responsible for abstracting and assigning valid CPT, ICD-9 / 10, and HCPCS codes to ensu...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Health Unit Coord

    Health Unit Coord

    Baylor Scott & White Health • Brenham, TX, US
    serp_jobs.job_card.full_time
    Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities.Baylor Scott and White is the largest not-for-profit healthcare system in Texas that ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Licensed Physical Therapy Assistant (PTA)

    Licensed Physical Therapy Assistant (PTA)

    Encompass Health • Shiro, TX, US
    serp_jobs.job_card.full_time +1
    Physical Therapist Assistant Career Opportunity.Join a Team That Puts Your Passion for Care First.Are you on the lookout for a fulfilling career that not only feels like home but also allows you to...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Assistant Manager I

    Assistant Manager I

    Dollar Tree • Madisonville, TX, US
    serp_jobs.job_card.part_time
    We're seeking an Assistant Store Manager to join our team to help with store operations, customer service, and team development. Duties include, but are not limited to, the following : .Assist with st...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Clinical Laboratory Scientist I, Lab AdminGeneral, Mid County - PRN

    Clinical Laboratory Scientist I, Lab AdminGeneral, Mid County - PRN

    Christus Health • Franklin, TX, United States
    serp_jobs.job_card.full_time
    Description Summary : Under the guidance and direction of the Clinical Laboratory Lead, The Clinical Laboratory Scientist I performs routine laboratory procedures including specimen processing and h...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted