Legal Practice Assistant, Bergen County

Job Description

Job Description

We are seeking a highly organized and detail-oriented Legal Practice Assistant for our long-term client, a prominent law firm offering legal services to businesses of all sizes and individuals across the United States in various practice areas.

This role provides high-level administrative and practice support to attorneys across multiple legal disciplines, ensuring seamless document management, scheduling, client communication, and billing processes. The Legal Practice Assistant serves as a key partner in maintaining efficiency, accuracy, and professionalism within a fast-paced legal environment.

The successful candidate will bring strong technical proficiency, excellent communication skills, and a client-service mindset.

Key Responsibilities

Provide comprehensive administrative support to attorneys in various practice areas, including drafting, formatting, proofreading, and editing legal documents, correspondence, and reports.

Manage calendars, schedule meetings, depositions, court appearances, client calls, and travel arrangements.

Assist with attorney time entry and billing using InTapp and other firm-approved systems.

Open, organize, and maintain both electronic and physical files using iManage or similar document management systems.

Oversee secure document management, storage, and retrieval processes.

Coordinate the filing and service of legal documents with courts, agencies, and registries.

Serve as a professional and confidential point of contact for clients, handling routine communications.

Track deadlines and ensure timely filing and delivery of all case-related materials.

Support conflict checks, client intake, and engagement letter processes using internal systems.

Collaborate with paralegals, assistants, and other team members to ensure efficient workflow.

Required Qualifications

At least 3 years of experience as a Legal Assistant, Legal Practice Assistant, or Legal Secretary in a law firm or corporate legal department.

Experience supporting attorneys in one or more of the following practice areas : Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, or Trusts & Estates.

Strong proficiency in the Microsoft Office Suite , including :

Outlook (calendar and email management)

Word (advanced formatting and editing)

Excel (basic formulas, tables, and tracking)

PowerPoint (preferred, but not required)

Hands-on experience with InTapp (timekeeping and new business intake).

Experience using iManage or another Document Management System (DMS) for organizing and retrieving legal files.

Excellent organizational and multitasking skills with the ability to manage competing deadlines.

Strong written and verbal communication skills, with professionalism in interactions with attorneys, clients, and colleagues.

Ability to work independently while also contributing in a team environment.

Preferred Qualifications

Prior experience in a mid- to large-sized law firm or professional services firm.

Familiarity with billing platforms such as Aderant , Elite , or similar.

Understanding of federal and state court filing rules and systems.

Knowledge of complex document production, versioning, and redlining processes.

Ability to adapt to multiple attorney work styles and support across disciplines.

Work Environment

On-site role based in a professional office setting in northern New Jersey .

Standard business hours (Monday–Friday), with occasional overtime required to meet deadlines.

Compensation & Benefits

Competitive salary range : $80,000 to $115,000 , commensurate with experience.

Comprehensive benefits program offered.

Master Search Solutions is a direct-hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.