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Senior Assistant - Operations

Senior Assistant - Operations

Energy TransferNederland, TX, US
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Administrative Position At Nederland Terminal

This administrative position is responsible for providing support services to the maintenance department at the Nederland Terminal.

Essential duties and responsibilities include :

  • Performing general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance ordering, filing, general correspondence, meeting coordination.
  • Responsible for clerical tasks required in preparation of routine correspondence and reports.
  • Processing check / payment requests.
  • Ordering parts, equipment, rental items.
  • Preparing and collaborating on operating and maintenance work schedules as required with Operations Supervision, for a 24 / 7 / 365 operation.
  • Tracking of expense reports and assist with reports & budget preparation including purchasing utilizing SAP.
  • Maintaining records related to terminal certifications, calibrations, equipment testing and regulatory agencies.
  • Maintaining maintenance purchase orders, spending and tracking records in SAP.
  • Maintaining records related to terminal maintenance testing equipment repair, calibration and certifications records.
  • Maintaining records related to waste disposal and manifests and fuel usage at the terminal.
  • Responsible for testing the alarm system, emergency notification and telephone verifications.
  • Other miscellaneous projects and duties as assigned.

Requirements :

  • A High School Diploma or equivalent including 2+ years practical experience as an administrative support professional in a fast paced work environment.
  • Advanced knowledge of office practices and procedures.
  • Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.
  • The ability to work in a team environment as well as independently.
  • Excellent interpersonal, oral and written communication skills, required.
  • Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity with various management systems including SAP and APTTUS.

    • Preferred qualifications :

  • Previous experience supporting an executive / senior level manager, highly preferred.
  • Notary.

    • Working conditions :

  • Usually, normal office working conditions.
  • Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
  • Occasional overnight travel may be required.
  • Occasional visits to industrial / manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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    Operation Assistant • Nederland, TX, US