Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to oversee and manage payroll operations for a healthcare organization in Saint Paul, Minnesota. This Contract-to-permanent position requires an individual with expertise in multi-state payroll processing, compliance with governmental regulations, and a commitment to maintaining accuracy and confidentiality. As a key member of the Finance and Accounting team, you will play a pivotal role in supporting organizational strategies and ensuring smooth payroll operations.

Responsibilities :

• Administer biweekly payroll processes for exempt and non-exempt employees across multiple states, ensuring accuracy and compliance.
• Collaborate with Human Resources to manage payroll functions, including salaries, benefits, taxes, and court-ordered deductions.
• Research and prepare documentation for setting up payroll systems in new states, ensuring adherence to local and state requirements.
• Generate and distribute payroll reports for senior management, HR, and finance departments on a scheduled basis.
• Address employee payroll inquiries promptly and professionally to maintain confidence and resolve issues.
• Support audits and internal reviews by providing accurate payroll data and documentation.
• Prepare payroll-related journal entries and coordinate with HR and vendors for direct payroll transactions.
• Ensure compliance with governmental reporting requirements while maintaining robust control processes to safeguard company assets.
• Review and recommend improvements to payroll systems and tax procedures to align with best practices.
• Manage changes in payroll systems for new hires, terminations, promotions, and other employee updates based on approval guidelines.
• Minimum of 2 years of experience in full-cycle payroll processing.
• Proven expertise in handling multi-state payroll operations.
• Familiarity with payroll systems such as UKG Pro and UKG Ready.
• Ability to manage payroll for organizations with 101-500 employees.
• Proficient in account reconciliation and generating payroll reports.
• Strong skills in Microsoft Excel, including advanced formula usage.
• Knowledge of approved timesheet processes and workforce management systems.
• Excellent attention to detail and ability to maintain confidentiality in all payroll matters.