Administrative Coordinator - Pedi ENT - Boston

locations : Tufts Medical Center - Corporate LocationThis role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties : Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develops need to accomplish the practice's vision. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a "hands on" environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.This position provides administrative coordination, reporting, day-to-day support, and daily operational tasks to assigned program. This role participates in assessing, planning, implementing and evaluating the health services provided. Where appropriate, new services, approaches, or expanded programs will be presented for review. This position is responsible to effectively organize, assemble and arrange resources to meet the short- and long- term goals of the program and organization. Serves as liaison and key point of contact to facilitate programmatic and operational communications internally and externally. This position works cooperatively within the department and other services to create a system of quality health care according to the policies, procedures, philosophy, and objectives of the departments and hospital. Job Description Minimum Qualifications : 1. Two (2) years' administrative experience. Preferred Qualifications : 2. Five (5) years' administrative experience in healthcare setting. Duties and Responsibilities : The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.3. Acts as the first level "go-to person" for the clerical needs of the program including timesheets, office supply and check requests, managing mail and billing of contractees, developing, printing and dissemination of program fliers and family education packets, among other daily administrative tasks.4. Works with the clinical and administrative team in developing a comprehensive workflow process within the program. Reviews workflows from time to time and provides support and guidance to the team to improve efficiency as necessary. Physical Requirements : Skills & Abilities : 1. Computer literacy required including familiarity with word processing programs and electronic spreadsheets and in learning new applications. 2. Excellent customer service skills including excellent interpersonal and telephone skills. 4. Strong business skills, including understanding of health care expense, revenue, and reimbursement models and how they affect business plans.5. Ability to develop recommendations based on analysis and lead teams and drive to decisions. 6. Excellent organizational skills required with attention to detail. 7. Proven administrative skills and experience. 8. Ability to prioritize work and be flexible with work assignments.locations : Tufts Medical Center - Corporate Locationlocations : Tufts Medical Center - Corporate Locationlocations : Tufts Medical Center - Corporate LocationTufts Medicine is a leading integrated health system bringing together the best of academic and community health care to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Healthcare, an expansive home care network and a large clinically integrated physician network, Tufts Medicine has more than 15,000 dedicated employees and caregivers. The health system came together in 2014 to leverage the experience of its member organizations and integrate their missions to together transform the ways that consumers engage with and experience their care.

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