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Facilities / Office Manager
Facilities / Office ManagerAardvark Studios • Conshohocken, PA, US
Facilities / Office Manager

Facilities / Office Manager

Aardvark Studios • Conshohocken, PA, US
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Job Description

Job Description

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? Aardvark Studios is a leading experiential marketing, design, and fabrication company specializing in creating unforgettable brand activations—from custom mobile tours and pop-ups to immersive tech-enabled environments. We design, build, and deliver experiences for some of the world’s most recognizable brands. We are looking for a Facilities / Office Manager to join the team! As the Facilities / Office Manager with Aardvark Studios, you will oversee the daily operations of our headquarters and warehouses, ensuring a smooth, efficient, and safe environment that supports both creative and operational teams. This role is perfect for a hands-on problem solver who thrives in a fast-paced environment, balancing administrative precision with a can-do attitude.

QUALIFICATIONS

What makes you the ideal candidate :

  • 5+ years of experience in office or facilities management, preferably in a production, manufacturing, or creative studio environment.
  • Strong vendor management and negotiation skills.
  • Exceptional organizational and communication abilities.
  • Ability to lift up to 25 lbs and be hands-on as needed
  • Proven track record of maintaining a professional, safe, and efficient work environment.

Key Responsibilities

  • Oversee the maintenance, cleanliness, and organization of office and warehouse areas.
  • Manage facility vendors (cleaning, waste removal, security, landscaping, HVAC, etc.).
  • Coordinate repairs, preventative maintenance, and facility improvements.
  • Ensure compliance with safety, environmental, and building regulations.
  • Manage and track key systems—HVAC, utilities, security systems, fire suppression, etc.
  • Manage day-to-day office operations including opening, amenities, supplies, mail, and office equipment
  • Serve as the first point of contact for visitors, deliveries, and general inquiries.
  • Support leadership with office logistics, meeting setup, and company event coordination.
  • Maintain safety records.
  • Partner with leadership to ensure employees follow office safety procedures.
  • Lead periodic safety audits and emergency drills.

    • How we’ll measure success :

  • Successful oversight of maintenance, cleanliness, and organization of office and warehouse
  • areas.
  • Timely management of facility repairs, improvements, and vendor relations.
  • Compliance with safety, environmental, and building regulations.

    • What we offer :

  • Highly competitive base salary
  • Paid time off
  • Medical / dental / vision benefits
  • Life Insurance, Short & long-term disability options
  • Retirement matching after 1 year
  • On-site private-use gym
  • Dog-friendly workspace
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    Office Manager • Conshohocken, PA, US

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