Prepares, screens, routes, files, and distributes law enforcement and public safety reports and records by performing the following duties
- Enters, codes, and retrieves a variety of information from various computer systems, according to appropriate procedures.
- Directs the approval and the transfer of expired city records to destruction according to statutory requirements. Maintains records of destruction.
- Searches and retrieves information from files, microfiche, computer records, and other documents in response to specific requests.
- Designs, publicizes, and conducts city wide training classes on records management.
- Direct the administration of the City's Public Information (Open Records) Program in accordance with Texas Government code and other applicable laws and procedures.
- Sorts, reviews, and screens police reports for completeness before forwarding to district attorney, defendants, victims, and other government agencies.
- Maintains logs and other records controls to assure tracking of case files.
- Categorizes statistics according to a variety of guidelines and criteria.
- Answers phone calls for records bureau and responds to a variety of requests for information concerning records and department functions and policies.
- Manages City records both on site and off site storage through Iron Mountain.
- Performs other related duties as required.
Supervisory Responsibilities
Supervises a staff of three; 3 full-time records technicians
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and / or training; or equivalent combination of education and experience.
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