DOE / DVR - ADMINISTRATIVE SECRETARY - 48004497 - BRANDON

DOE / DVR - ADMINISTRATIVE SECRETARY - 48004497 - BRANDON

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence."

Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

This position works in the Brandon Unit as an Administrative Secretary.

Please note :

• Any gap of three months or more between periods of employment must be addressed on the profile.
• Each field must be completed with requested information.

Minimum Qualifications :

Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarters hours for each year of the required experience. Vocational / technical training in an area of secretarial science or office / business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Job Description :

The person in this position is expected to perform administrative support and / or technical assistance to a Vocational Rehabilitation (VR) Unit and its customers. Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; the employee must interact courteously with others; employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of this position. Assists VR Supervisor with tracking and monitoring Unit attendance and leave. Assists VR Supervisor in organizing, coordinating and prioritizing unit activities. Assists VR Supervisor in preparation of confidential personnel actions. Receives, tracks and submits monthly reports as assigned. Processes and tracks monthly travel and submits to Area Office. Conducts inventory and orders supplies for the unit. Prepares and signs routine correspondence. Answers phones and files documents. Reviews closed files to ensure proper file order. Tracks transferred cases. Reviews, audits and processes authorizations for payment or cancellation. Works directly with customers to obtain and verify referral information. Verifies Customers' employment status. Schedules and notifies customers of appointments. Mentors support staff and conducts training both in the unit and / or outside the unit when requested. Participates in teams or committees as assigned. Performs related work as required.

Knowledge, Skills, and Abilities :

State of Florida Career Service Employee Benefits :

Benefits information can be found on the following websites :

http : / / dms.myflorida.com / human_resource_support / human_resource_management / for_job_applicants#Benefits

Insurance Benefits : http : / / mybenefits.myflorida.com /

Retirement Benefits : http : / / www.dms.myflorida.com / workforce_operations / retirement

Background Screening Requirement :

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.