Database Coordinator

Job Description

Job Description

Job Description

NOTE : ONLY CANDIDATES WHO HAVE A PERMANENT CLERICAL ASSOCIATE OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT CLERICAL ASSOCIATE OR IN A COMPARABLE TITLE OR CURRENTLY ON THE ACTIVE LIST.

THE AGENCY :

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB).

The New York City Department of City Planning is a great place to work – cultivating intellectual inspiration, professional development, and creativity. Visit our website at www.nyc.gov / planning to access the full listing of job opportunities and to learn more about our great agency.

THE DIVISION :

The Environmental Assessment and Review Division (EARD) is responsible for preparing and reviewing City Environmental Quality Review (CEQR) applications for the City Planning Commission. The Division coordinates the review of CEQR applications between DCP and other government agencies and conducts CEQR reviews, including the review and preparation of draft and final Environmental Impact Statements. In addition, the Division prepares final CEQR determinations, letters and memos; and provides technical assistance in the preparation and submission of applications.

THE ROLE :

The Division seeks a motivated administrative professional to serve as the Database Coordinator and Office Manager, to support the overall functioning of the Division. The selected candidate would be the main interface between Division staff and the Agency’s project management tracking system (ZAP) and the interagency CEQR Database, CEQR-View. Under supervision and reporting to the Director and Deputy Director, the Database Coordinator and Office Manager will perform moderately complex administrative work and other related general office duties, with latitude for independent judgment, including but not limited to the following :

• Maintain the Division’s CEQR-View and ZAP databases by updating digital records; perform basic data entry functions
• Maintain the (e) designation database, work collaboratively with stakeholders to update and distribute data files and notices to property owners
• Serve as the Division’s Computer Coordinator, make requests for hardware and software on behalf of Division staff; maintain and order office supplies and materials
• Respond to public information requests on behalf of the Division
• Process and prepare environmental review materials for public access via DCP Websites
• Send official agency work products to other government bodies including Community Boards, Borough Presidents, and the City Council
• Maintain record keeping and files, both electronic and hardcopies, as well as coordinating off-site files and digitization initiatives
• Manage calendars and organize Division meetings
• Communicate effectively with staff and other stakeholders
• Perform related tasks, as assigned

This role is critical to the Division’s success. It will involve regular interaction with the Director, Deputy and other staff within and outside EARD. The job will require regular use of Microsoft Office applications, including Word, Excel, and Sharepoint. The candidate should possess strong organizational and communication skills; a high level of attention to detail; and a desire to contribute to an engaging, collaborative team environment.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.