Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

The Executive Assistant provides high-level administrative support to the CEO to ensure smooth day-to-day operations at Fighting Homelessness. This role involves managing schedules, coordinating meetings, handling correspondence, leading on project management, and maintaining organized systems that allow the team to focus on advancing the mission. The Executive Assistant will serve as a key point of contact for internal and external stakeholders and play a vital role in keeping operations efficient and professional.

Responsibilities

• Administrative & Scheduling Support : Manage calendars, schedule meetings, and coordinate logistics for internal and external appointments. Prepare agendas, take detailed meeting notes, and track follow-up actions. Schedule and host monthly team meetings.
• Office & Document Management : Maintain organized filing systems (digital and physical) for contracts, reports, and key documents. Assist with preparation of reports, presentations, and materials for board meetings, funders, and key projects. Support coordination of organizational events, including logistics, supplies, and communications.
• Communication & Relationship Management : Act as the first point of contact for inquiries from partners, donors, and community members. Draft, edit, and proofread communications such as letters, emails, and memos. Maintain a professional and welcoming environment for all stakeholders.
• Organizational Support & Management : General project management to keep the CEO and the team on track to meet goals and deadlines. Conduct weekly virtual check-ins with junior staff (Grant Writer & Digital Support Intern) to ensure clear goals and progress. Conduct weekly check-ins with the CEO to share updates and ensure alignment. Support HR and onboarding processes, including scheduling interviews and preparing materials. Help track organizational deadlines and ensure timely completion of tasks.

Qualifications & Skills

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