Payroll Specialist

POSITION DESCRIPTION

POSITION TITLE : Payroll Associate

REPORTS TO : Payroll Manager

DEPARTMENT : Payroll

OVERVIEW OF THE ROLE / JOB

The primary responsibility of the Payroll Associate is to administer and perform payroll functions to the facility following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. The Payroll Associate is delegated the administrative authority, responsibility, and accountability necessary for carrying out the assigned duties.

KEY RESPONSIBILITIES :

Establish and maintain confidential community payroll files in accordance with state and federal regulations

Process community PCNs each pay period

Verify pay amounts, hours of work, deductions, etc

Prepare manual checks as needed

Process and approve positive pay

Notify corporate employees (through the termination email list) of community terminations

Process garnishments and pay advances

Maintain deduction and authorization records for each employee

Submit payroll for processing within assigned time frames

Respond to community questions related to established payroll processes and procedures

Retain appropriate W-2 and W-4 Tax Records

Collaborate with HR to maintain ACA records in Paylocity

Review benefit and other pay deductions each pay period

Process and upload 401(k) contributions and loan deductions as needed

Prepare payroll reports as needed (including Quarterly Average Hours Reporting)

Process and provide monthly bank reconciliations to Accounting Department

Upload, verify and submit quarterly Payroll Based Journal (PBJ) data

Process timesheets and time edit forms for community HR employees on a timely basis

Provide employment and income verifications as needed

Work closely with internal customers to process payroll according to company policy

Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors

Complete special projects and other duties as requested

TALENT :

Relationship Building

Demonstrate friendliness and enthusiasm

Build relationships with all types of people

High energy and upbeat

Ability to foster teamwork

Client oriented

Executing

Ability to organize and prioritize

Detail oriented and follow through

Self-starter and independent worker

Strategic Thinking

Solve problems effectively

Creative in coming up with options and solutions for efficiency

Influencing

Ability to communicate clearly and effectively

SKILLS AND KNOWLEDGE :

Must have basic computer knowledge

Understanding of payroll and payroll tax laws

Must maintain confidentiality and integrity

Must be knowledgeable of laws, regulations, and guidelines pertaining to nursing facility administrative procedures

Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served

Must be knowledgeable of computer systems, system applications, and other office equipment

EDUCATION AND EXPERIENCE :

Education

Must possess, as a minimum, a high school diploma or GED (AA Degree in Business Administration preferred but not necessary)

Experience :

3 years of payroll experience preferred

Job training : how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and / or education :

up to 6 months

WORK ENVIRONMENT :

Majority of time spent in an office environment that is heated and / or air-conditioned

Position requires some exposure to facilities, which involves exposure to health care environment

Works in all areas of the building

Communicates with personnel, facility staff, and other department supervisors

Moves intermittently during working hours

Is subject to frequent interruptions

Is involved with residents, personnel, visitors, government agencies / personnel, etc., under all conditions and circumstances

Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary and approved

OTHER :

COVID Vaccine or Qualifying Exemption Re

quired

We are an Equal Opportunity Employer

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